Corporate - HR Administrative Assistant Location Hybrid remote in Salt Lake City, UT : The HR Administrative Assistant is responsible for performing a diverse range of administrative and HR support tasks. This position works collaboratively with both the Executive Business Associate and HR teams. This position plays a key role in the coordination and distribution of work and requires a high level of autonomy, professionalism, and confidentiality. This position is a hybrid role with 50% of time spent in the office and 50% remote. Position Requirements Education: High school diploma required. Associate degree or bachelor's degree preferred.
Experience: Prior experience in a healthcare administrative role or in the healthcare industry strongly preferred.
Knowledge/Skills/Abilities: Excellent organizational skills, attention to detail and follow-up. Excellent written and verbal communication skills. Excellent analytical and critical thinking skills. The ability to multitask and prioritize in a fast-paced environment. Working knowledge of technology (Microsoft, Google Suite) and ability to type. Demonstrates high levels of professionalism, confidentiality, integrity, and discretion. Excellent customer service skills. Self-starter who works well independently. Dedication to serving others. Job Responsibilities HR Support: Assists with the hiring process including posting jobs, phone screening, scheduling interviews and participating as needed in the interview process. Manages communication for internal job opportunities. Creates new employee files and independent contractor files on shared drive and moves termed employees to the appropriate folder. Completes Forms I-9, verifies I-9 documentation and maintains I-9 files. Assists with verifications of employment. Assists with the employee anniversary gift program. Assists with the employee birthday program. Assists with onboarding of new employees. Meets with new employees to present the onboarding presentation. Manages the offboarding process for employees who are leaving the organization. Assists with the student/observer process. Assists with providing invoices/receipts to accounts payable with appropriate allocations for expenses. Reviews CME receipts for reimbursement and submits to accounting. Assists with work comp injury claims. Assists with scribe credentialing. Other duties as assigned. Office Support: Welcomes guests and customers by greeting them, in person or on the telephone and answers or directs inquiries. Performs basic office duties (manage correspondence, sort, and distribute mail, answer phone calls). Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Conserves managers time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains customer confidence and protects operations by keeping information confidential. Completes projects and follows up on results. Prepares reports by collecting and analyzing information. Contributes to team effort by accomplishing related tasks as needed. Coordinates monthly and quarterly meetings. Attends and takes minutes as needed. Processes meeting minutes and sends out appropriately. Prepares and sends agendas for monthly and quarterly meetings (Board meetings and any general meetings). Schedules meetings and orders food as needed. Assists with orientations, trainings, and social events. Other duties as assigned. Position Location Hybrid Salt Lake City , UT Current Openings 1
