Core Facilities Director

Full job description Core Facilities Director Bookmark this Posting | Print Preview | Apply for this Job Please see Special Instructions for more details. When applying you will be required to attach the following electronic documents:


1) A resume/CV; and


2) A cover letter indicating how your qualifications and experience have prepared you for this position.


You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.


For additional information please contact: Sara Begley at


OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.


OSU will conduct a review of the National Sex Offender Public website prior to hire.


OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at Position Details Position Information
Department VP for Research (RIP)


Position Title Administrator 1-Res Ctr/Inst


Job Title Core Facilities Director


Appointment Type Professional Faculty


Job Location Corvallis


Benefits Eligible Full-Time, benefits eligible


Remote or Hybrid option? Yes


Job Summary The Division of Research and Innovation is seeking a Core Facilities Director. This is a full-time (1.00 FTE ), 12-month, professional faculty position.


The Division of Research and Innovation (DRI) supports research and innovation across Oregon State University (OSU), developing partnerships and maximizing our impact to advance Prosperity Widely Shared: The Oregon State Plan (PWS). OSU's research activity is grounded in our colleges, schools, and departments as well as the many Centers and Institutes (C&I's) and Core Facilities. Our research partnerships extend beyond OSU to other universities—both in the U.S. and internationally—as well as to government and industry. This work across sectors enables OSU faculty to pursue larger funding pools and provides our students with valuable experiences.


The Core Facilities Director reports to the Associate Vice President for Administration, Finance & Operations and serves as the central point of contact for Core Facilities to provide research infrastructure planning and strategic support on behalf of the DRI. This position provides DRI support across campus to maximize scientific output and operational efficiencies within OSU research infrastructure and Core Facilities. This position provides leadership and guidance on the enhancement of strategic, administrative, operational, and other activities of OSU's Core Facilities and broader research infrastructure as appropriate.


Why OSU? Working for Oregon State University is so much more than a job!


Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.



FACTS : Top 1.4% university in the world More research funding than all public universities in Oregon combined 1 of 3 land, sea, space and sun grant universities in the U.S. 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties 7 cultural resource centers that offer education, celebration and belonging for everyone 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates 35k+ students including more than 2.3k international students and 10k students of color 217k+ alumni worldwide For more interesting facts about OSU visit: Locations:


Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.


Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.



Total Rewards Package:


Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources.

Retirement savings paid by the university. A generous paid leave package, including holidays, vacation and sick leave. Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities 45% Core Facilities Administration and Operations: Leads strategic planning for DRI's research infrastructure with regards to Core Facility and shared facilities, and broad-use instrumentation capabilities, focused on maximizing usage capacity, forecasting equipment acquisition, maintenance, and technology refresh needs. Oversees utilization rates, and user support of centralized Core Facilities, ensuring optimal customer satisfaction, adherence to relevant funding agency provisions, and compliance with all relevant regulations, guidelines, policies, and standards. Collaborates with Core Facility managers and research support service leads in a variety of OSU research facilities to ensure policies, procedures, utilization rates and user support experiences are standardized. Works closely with the Core Facilities Advisory committees and develops metrics for the development, evaluation, assessment, continuation, and sunsetting of centralized research Core Facilities when needed. Ensures each Core Facility has a faculty advisory group to provide input into the decision-making process for campus cores. Collaborates with Core Facility management and Associate Deans for Research to establish and operationalize research infrastructure, aligning with the institution's research mission. Fosters productive and sustainable research activities while facilitating external agreements with external users. Works closely with Core Facilities managers to: Identify, acquire, and install new capital research equipment, as well as maintain effective vendor relations for equipment services; Negotiate service contracts, assess additional infrastructure and space requirements, and troubleshoot/repair equipment not covered by service agreements, and; Identify and decommission outdated equipment and technology. Manages and leads the implementation and operations of Research Equipment Lab Management System (RELMS). Manages Core Facilities communications, including website and user feedback. May, in coordination with facilities manager/directors, conduct tours, demonstrations, and instructional workshops. Promotes activities on and off campus and serves as a representative for DRI and campus Core Facilities program. Ensures the appropriateness and implementation of effective business practices to all Core Facilities staff. Collaborates with Core Facilities Managers to standardize training, develop new trainings, and work with EH&S, Field Safety liaisons, and Risk management to identify emerging training needs. Supports PIs in the preparation and writing of grant and budget proposals (i.e NSF-MRI, DURIP, etc.) related to core facility development and Core Facility shared capital equipment. Develops written and oral reports for various units and supporting agencies. Collaborates on identifying relevant grant opportunities for core operating support, infrastructure expansion/sustainment, and the acquisition of scientific instruments. 20% Financial and Budgetary Oversight: Work with facility directors/managers to create long range financial planning and long-term equipment renewal plans for the Core Facilities and shared facilities for DRI. Responsible for RELMS annual budget and long-range plan for RELMS system enhancements. Provide recommendations on funding start up instrument packages, equipment matches, and other possible equipment decisions that come to the DRI for approval. Works with Core Facilities to determine annual budget subsidy needed from DRI. Drafts, develops and maintains MOU's with Colleges on funding of Core Facilities. Works closely with core facilities Directors, DRI financial staff, and appropriate campus administrative units to set fees and develop competitive external and recharge rates. Determines efficient and effective provision of current services, establishment of new services, and investments in Core Facilities. Coordinate the submission of an annual report summarizing the activities and progress of the Core Facilities Program. 15% - Core Facility Strategic Plan and business models: Develop a Core Facility strategic plan incorporating sustainability and business models for current core services. Establish clear priorities for future instrumentation, reserves, and services, outlining a framework for Core Facilities policies. Provide guidance and useful tools for core facility short-term goals and objectives, long-range strategic plans, policies, and operating procedures while allowing leaders across OSU to monitor and evaluate programmatic and operational effectiveness, and to facilitate changes required for improvement. 10% Leadership and Supervision: Provides leadership and oversight for the Core facilities daily operations. Directly supervises the DRI Buyer and DRI student employees supporting Core Facilities as needed. Completes strategic, long-range planning to direct the Core Facilities towards the research goals in alignment with the most recent university strategic plan. 10% Other duties as assigned What You Will Need Master's degree in business, engineering or science or related field A minimum of 5 years of experience dedicated to core facility-specific applications, with at least 3 years focused on research-based technology. Work experience in a multi-user Core Facility required. Demonstrable experience supervising faculty, staff, and students. Demonstrable experience managing and coordinating complex and multi-stakeholder communications. Strong listening, writing and speaking skills; a record of innovative leadership and problem solving. Experience developing budgets that are compliant with Federal Cost Accounting principles. Demonstrable experience managing complex budgets in an academic or administrative unit. Experience in business strategy, business operations, and developing business models services to both internal and external customers. Demonstrable commitment to research integrity and engagement with policy and ethical issues associated with data-intensive research. Demonstrable commitment to promoting and enhancing diversity, equity, and inclusion. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.


What We Would Like You to Have PhD in a related field with a focus on research. Ten (10) years management and leadership experience in a senior administrator role in an academic setting. Demonstrable experience managing or leading the operations of Core Facilities and instrumentation. Demonstrated commitment to supporting Core Facilities and infrastructure with: Demonstrable experience leading Multiple-PI projects at the forefront of emerging trends Ten (10) years research experience in closely related field in higher education Demonstrable experience managing through crises Demonstrable experience with division and unit-level strategic planning Knowledge of, and experience with, financial auditing for research-related core and shared facilities operations and programs. Experience working with information systems and programs for Lab Management software.

Working Conditions / Work Schedule Expectation to work onsite 3-4 days a week, with some flexibility.


Ability to travel between Corvallis campus and Core Facilities including Hatfield Marines Science Center in Newport, Oregon.


Pay Method Salary


Pay Period 1st through the last day of the month


Pay Date Last working day of the month


Recommended Full-Time Salary Range Salary is commensurate with skills, education and experience.


Link to Position Description Posting Detail Information
Posting Number P07969UF


Number of Vacancies 1


Anticipated Appointment Begin Date 07/01/2024


Anticipated Appointment End Date Posting Date 04/11/2024


Full Consideration Date Closing Date 05/06/2024


Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants


Special Instructions to Applicants When applying you will be required to attach the following electronic documents:


1) A resume/CV; and


2) A cover letter indicating how your qualifications and experience have prepared you for this position.


You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.


For additional information please contact: Sara Begley at


OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.


OSU will conduct a review of the National Sex Offender Public website prior to hire.


OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at Supplemental Questions