Full job description Coordinator and Business Manager (HR Title: Administrative Specialist II) - ( MEA******** ) Description
Salary Range: Salary commensurate with experience and qualifications
About SMU SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.
SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas – the dynamic center of one of the nation's fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Department: SMU Meadows School of the Arts educates visionary artists, scholars and arts and communications professionals to create sustainable and transformative impact on both local and global society. Today, the Meadows School has achieved prominence as one of the foremost arts education institutions in the United States and offers training in an unusual mix of the arts – visual (art and art history), performing (dance, music, and theatre) and communications (advertising, film and media arts, corporate communication and public affairs, and journalism) – as well as a preeminent program in arts management and arts entrepreneurship.
About the Position: This role is an on-campus, in-person position.
The Division of Art Coordinator supports the Chair of the Division of Art, the Division of Art, and the community by overseeing operational planning, communications, divisional procurement, and management. The Coordinator has direct oversight of all budgets and financial support. The Coordinator supports faculty searches, tenure and promotion cases, reporting for internal and external accreditation, and additionally all finances and business transactions for the Pollock Gallery. This support is in consultation with the Division of Art chair, DUS, DGS, division committees (such as curriculum committee, search committees) and the Pollock Gallery.
Essential Functions: Art Office General Business Management: Prepares budget assessments and guidance in frequent consultation with division chair. Oversees Pollock Gallery budget, vendor accounts including shipping. Oversees internal grant applications, funds distribution, and reporting; processes all invoices; generates contracts (adjuncts, visiting/exhibiting artists).Supports undergraduate and model (temp staff) hiring and payroll.
Support for Academic Activities: Establishes regular semester schedule in consultation with division chair and faculty. Supports student registration. Supports SMU Scholar (MFA theses). Supports catalog updates and curriculum changes. Oversees all logistics for Visiting Artist Series (shipping, travel, lodging, on-site locations). Supports other events (schedule, catering, set up).
Faculty Matters: Supports faculty searches and tenure and promotion cases. Establishes agendas and minutes for biweekly faculty/staff meetings. Establishes comprehensive Art calendar (200 discrete items/dates in regular semesters). Disseminates deadlines/directives according to chair's or Administrator's own guidelines.
Reporting Matters: Collects, formats, and submits internal course and program reporting (IPE) in consultation with division chair and faculty. Collects and formats Art external reporting data (NASAD & HEADS) and submits to Dean's Office, in consultation with division chair.
Recruitment and Retention: Coordinates recruitment events with Meadows Admissions. Greets prospective students. Greets visitors, students, and faculty to answer inquiries during office hours. Distributes event information and assists with activity documentation.
Occasional evening/weekend hours may be needed to provide lecture support. Qualifications
Education and Experience: A Bachelor's degree is required. A Master's degree is preferred.
A minimum of three years of experience is required.
Experience in providing detailed administrative support with knowledge of office management systems (such as word processing, online management systems) is required. A background in finance and budget maintenance is strongly preferred.
Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. A strong customer service orientation is essential.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills to effectively multi-task in a fast-paced environment. Strong focus on attention to detail and accuracy is essential.
Candidate must demonstrate proficiency with Microsoft Office (Outlook, Word, Excel) and Zoom.
Candidate familiarity with Canvas, Interfolio, Box and Concur is preferred.
Physical and Environmental Demands: Sit for long periods of time Bend, stand Carry/lift 25 lbs. Deadline to Apply: Priority consideration may be given to submissions received by April 24, 2024.
This position is open until filled.
EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, , .
Benefits: SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.
Primary Location : USA-TX-Dallas
Job : Office and Administrative Support
Organization : Meadows School of the Arts
Schedule : Regular
Shift : Staff
Employee Status : Individual Contributor
Job Type : Full-time
Job Level : Day Job
Travel : No
Job Posting : Apr 10, 2024, 9:29:39 AM
