Construction Billing Assistant

Position Overview:
As a Supplier Billing Assistant, you will play a vital role in our finance department by handling supplier invoices and related documentation with precision and efficiency. The ideal candidate will have a strong understanding of AIA billing, Change Orders, Pre-Lien Waivers, and Certificates of Insurance (COI). You will be responsible for preparing lien waivers, schedules of values, and payment applications for customers, and assisting with the management of Accounts Receivable. Responsibilities:
- Process customer invoices accurately and in a timely manner.
- Verify invoices against purchase orders, contracts, and delivery receipts.
- Coordinate with internal teams to resolve any invoice discrepancies.
- Ensure compliance with company policies and procedures.
- Assist in the preparation and processing of payment applications and pre-lien waivers.
- Maintain accurate records of invoices, payments, and related documentation.
- Assist with the management of Accounts Receivable by applying payments to the correct invoices, monitoring customer pay terms, past due amounts, and credit limits.
- Maintain project-specific job files from creation to closeout.
- Provide customer service regarding collection issues, coordinate customer refunds, process and review account adjustments, and resolve client discrepancies and short payments. Qualifications:
- 2+ years of billing experience (willing to train).
- High school diploma or equivalent. Post-secondary education preferred but not required.
- Excellent communication, organizational skills, and customer service.
- Ability to work on multiple tasks and meet deadlines.
- Independently perform complex duties under the general guidance of a supervisor.
- Advanced experience using Microsoft Suite (Excel, Word, etc.).
- Experience with Pay Applications and Construction Billing Portals (GC Pay, Procore, Textura, etc.).
- Construction industry experience is a must. Benefits: Dental insurance Health insurance Vision insurance Paid Vacation Paid Holidays 401(k) Plan Type: Full Time, In Person, Permanent Work Schedule : Monday - Friday, 6:30 am to 3:00 pm Rate of Pay: $25/hr - $28/hr (DOE) This range represents the anticipated low and high end of the salary for this position.