Construction Administrative Assistant Location Las Vegas, NV (Paradise area) : Minimum: Maximum: Location: Las Vegas, Nevada Job Type: Full time Job Title: Construction Administrative Assistant : GENERAL PURPOSE: Relieves YESCO Construction department and management of clerical work and administrative and business detail by performing the following duties: ESSENTIAL DUTIES & RESPONSIBILITIES: Performs office operations and procedures to include information management, customer files, contracts, job orders, bookkeeping, invoicing, filing systems, scheduling and other clerical services Maximizes office productivity through proficient use of software applications Follows standardized correspondence procedures and practices to compose and type correspondence Takes meeting minutes proficiently Organizes and maintains file system, and files correspondence and other records as required Facilitates the flow of information to allow for efficient coordination of business activities Creates records to ensure completeness, accuracy, and timeliness Generates and compiles reports for management Applies good customer service skills MARGINAL DUTIES & RESPONSIBILITIES: Creates training resources and conducts training to reinforce continuity and standardization of office procedures Acts as a resource to management regarding administrative requirements; assists them as needed Coordinate conferences or meeting arrangements Performs other functions as necessary or as assigned NATURE OF WORK CONTACTS: Interacts daily with employees in the office and the field to provide administrative support; may discuss and resolve customer issues and business matters Interacts regularly with customers and vendors/suppliers both in-person and on the telephone TRAINING & QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Construction experience is preferred but not required. A High School Diploma or GED and 1 year or more of related experience and/or training; or any combination of education, experience, and training which provides the following knowledge, skills and abilities: To perform this job successfully, an individual should have knowledge of Work Processing software; Spreadsheet software; Accounting software; Payroll systems; Order Processing systems; Database software and Contact Management systems Ability to communicate in person and electronically. PHYSICAL/SENSORY DEMANDS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work is generally performed in a safe and comfortable office environment. While performing the duties of this job, the employee is regularly required to: sit for long periods of time; use a computer to enter data; use the telephone to converse with customers and employees; and perform repetitive wrist, hand, and/or finger movements. The employee is regularly required to: talk, feel the attributes of objects, grasp, push, and reach with arms or hands. Must be able to occasionally move objects up to 15 lbs. Specific vision abilities include clarity of vision at 20 inches or less; and the ability to adjust the eye to bring an object into sharp focus. We maintain a drug-free workplace. Young Electric Sign Company is an EEO/AA employer. We welcome all qualified job seekers. Jobseekers will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status.
