Communications And Administrative Coordinator-Vice Chancellor

Market Range: 09 JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Communications and Administrative Coordinator resides in the Shared Services area of the division of Finance and Administration under the Executive Vice Chancellor for Finance and Administration and Chief Operating Officer (EVC). This position is responsible for coordinating the communications and marketing, administrative, and financial needs of the units within the division of Finance and Administration and in support of the priorities of the EVC.
DUTIES AND RESPONSIBILITIES :
Communications and Marketing: 70% 1. Writes and formats emails, letters, documents, reports, and presentations for the EVC and/or units of the division of Finance and Administration and coordinates as needed with the Office of Communications and Marketing for branding, style, and editorial approval
2. Manage project timelines and deadlines for the communications and marketing needs of the EVC and/or units of the division of Finance and Administation
3. Prepare spoken remarks or presentations for events and coordinate with the Office of Communications and Marketing for the editing and approval of those remarks and presentations.
4. Determine content (text, photos, etc.,) edit, and manage the websites of the EVC and units of the division of Finance and Administation.
5. Manages communications projects from concept to dissemination and evaluates the effectiveness, including reports of projects, to include budgetary and scheduling parameters.
6. Monitors the websites of the EVC and units of the division of Finance and Administation for issues and works with the digital content team in the Office of Communications and Marketing to resolve issues.
Administrative: 20% 1. Oversees maintenance and repair needs of offices by entering work requests in Archibus and provides oversight of pending projects.
2. Serves as the administrative liaison between outside consulting firms and UTHSC faculty, staff and/or students as it relates to the scope of work for the contracted services.
3. Utilizes various software packages (Word, Excel, PowerPoint) to generate correspondence and presentations and update the website.
4. Serve as the moderator for the business contacts listserv.
Financial: 10% 1. Makes reservations for designated events; set up vendors in Payment Works.
2. Completes expense reports on Concur; processes petty cash for EVC units.
3. Performs other duties as assigned.