Salary: $18.08 Hourly
Location : County Courthouse 180 Ottawa Avenue NW Grand Rapids
Job Type: Full-time
Job Number: ********
Department: Probate Court
Opening Date: 04/19/2024
Closing Date: 4/26/2024 11:59 PM Eastern
Job Responsibilities
Duties will include receiving and examining documents for filing and docketing information in the court's case management system, preparing documents for scanning and imaging, assisting customers via phone, email and in person with questions, hearing dates and copy requests, reviewing files to ensure proper documentation has been received, assisting with genealogy projects, filing, preparing or submitting orders to the Michigan State Police to add or remove individuals from LEIN, performing clearance checks for proposed fiduciaries, analyzing and preparing reports, sending notices regarding deficiencies and suspending delinquent fiduciaries, utilizing and updating court spreadsheets, preparing orders and performing other duties as assigned.
Applicants who are selected to move forward will receive an email with instructions regarding the next steps in our employment process. Please monitor the email address you included on your employment application for further instructions (including junk/spam folders)*
Minimum Qualifications
High school graduate or equivalent with one year of clerical experience. Requires skill in filing, maintaining office records and operating various office equipment. Must be self-motivated, organized, detail oriented and proficient in Microsoft Word, Excel, Outlook applications. Excellent communication skills and the ability to interact with diverse populations are essential. Court or legal environment experience desirable. Probate experience desirable.
Additional Information
*Notices will come via email so please be sure to monitor the email address indicated on your application*
Kent County takes pride in living our values to foster a true sense of belonging among all of our staff. Please take a moment to review our Core Values. https://accesskent.com/Departments/HumanResources/pdfs/KC-Core-Values.pdf
Don't take our word for it that Kent County is a great place to work and thrive. Watch this video on why our staff have made us their employer of choice.
Kent County Human Resources
Benefit Summary
TPOAM
Full-Time
Effective January 1, 2023
Medical and Prescription Plans/Health Care Premium
Health Care Providers - BCBS Wellness PPO or Blue Care Network HMO
Prescription Provider - Optum Rx
20% of total healthcare premium per month - pretax
Eligible for non-smoking and wellness exam incentives
Medical benefits effective first day of the month after hire.
BENEFIT ELECTION FORM MUST BE RETURNED TO
HUMAN RESOURCES WITHIN 4 DAYS OF HIRE.
Dental Plan - Varipro
Class I - 100% of incurred charges (2 cleanings and 1 x-ray per person, per year)
All other Services - 50% of reasonable costs (including Orthodontics)
Up to $2,500 annually per family
Vision Plan - VSP
No charge for WellVision Exam; $20 materials co-pay with participating doctors
Life Insurance
$50,000 Term Life Insurance
Supplemental Life Insurance
Self-pay in increments of $5,000; Minimum-$15,000/Maximum-$150,000
Flexible Spending - Varipro
Pre-tax contributions for Health and Dependent Care
Vacation Leave
Accrual begins at hire
8 hours each month - 1st pay period each month.
96 hours per year.
See union contract for further details
Sickness & Accident Plan
1st day of accident or 8th day of illness
67% of gross wages; 26 week benefit
Eligible after 6 months of service credit
Eligible for one-time S&A Supplement Bank of 48 hours
Long-Term Disability
60% of wages to age 65; waiting period 180 days
Holidays
11 Scheduled Holidays
(8 Hours pay at regular straight time rate)
Paid Time Off
40 hours (employees on the payroll at the start of the year with at least 6 months of service credit)
Pro-rated based on remaining months in the year for employees completing 6 months of service during the year.
May accumulate up to 120 hours.
Unused paid time off in excess of 120 hours will be added to the employee's retirement bank bonus.
Probation Period
First 6 months of employment
Shift Differential
$0.50 per hour for regularly scheduled shifts beginning at 2:00 PM or later
Weekend Differential
$0.50 per hour for regularly scheduled shifts beginning at 11:00 PM Friday and ending at 7:00 AM Monday
Overtime
1 1/2 times regular straight-time rate for hours worked in excess of 40 hours per week
Call Back Pay
Guaranteed 2 hours paid at time and a half
Merit Increases
See contract for merit levels
Tuition Reimbursement
$315 per credit hour; maximum of 9 credit hours per year (see policy for eligibility)
Mileage
Published IRS Rate
Deferred Compensation
Enrollment first of each month with a minimum investment of $25 per pay period
Retirement/Defined Pension
Mandatory participation in a Contributory Defined Benefit Pension Plan.
Employee contribution is 9.23% of pre-tax earnings
Retirement Bonus Bank
Employees who retire under the Kent County Retirement Plan (other than a deferred retirement) will receive pension service credit for all hours in their Retirement Bonus Bank at the time of retirement.
Supplement to Medical Benefits Premium
Based on years of service, employees may be eligible for a medical benefits premium supplement
Kent County Human Resources
Benefit Summary
TPOAM
Part-Time
Effective January 1, 2023
Medical and Prescription Plans/Health Care Premium
Eligible to purchase at a group rate, less $35.00 per pay period contribution paid by the County. Eligible for non-smoking and wellness exam incentives.
Dental Plan
Not eligible
Vision Plan
Not eligible
Life Insurance
Not eligible
Supplemental Life Insurance
Not eligible
Flexible Spending - Varipro
Pre-tax contributions for Health and Dependent Care
Vacation Leave
Accrual based on weekly hours.
See union contract for further details
Sickness & Accident Plan
1st day of accident or 8th day of illness
67% of gross wages; 26 week benefit
Eligible after 6 months of service credit
Long Term Disability
60% of wages; waiting period 180 days
Holidays
4 Hours pay at regular straight time rate for each recognized holiday
Paid Time Off
20 hours (employees on the payroll at the start of the year with at least 6 months of service credit.)
Pro-rated based upon remaining months in the year for employees completing 6 months of service during the year.
Probation Period
First 9 months of employment
Shift Differential
$0.50 per hour for regularly scheduled shifts beginning at 2:00 PM or later
Weekend Differential
$0.50 per hour for regularly scheduled shifts beginning at 11:00 PM Friday and ending at 7:00 AM Monday
Overtime
1 1/2 times regular straight-time rate for hours worked in excess of 40 hours per week
Call Back Pay
Not Eligible
Merit Increases
See contract for merit levels
Tuition Reimbursement
Not eligible
Mileage
Published IRS Rate
Deferred Compensation
Enrollment first of each month with a minimum investment of $25 per pay period
Retirement/Defined Pension
Mandatory participation in a Contributory Defined Benefit Pension Plan.
Employee contribution is 9.23% of pre-tax earnings
Retirement Bonus Bank
Employees who retire under the Kent County Retirement Plan (other than a deferred retirement) will receive pension service credit for all hours in their Retirement Bonus Bank at the time of retirement
Supplement to Medical Benefits Premium
Based on years of service, employees may be eligible for a medical benefits premium supplement
*The above is a summary of benefits. For specific benefits information consult the collective bargaining agreement and the summary plan descriptions.
