Full job description 8hrs/day 7:30am-4:30pm 12-month Paygrade 4 $19.83/hr Effective July 1, 2024 Replacing Donna Jarvie
Position Summary
Provides secretarial support to the Administrators within the Educational Services Department, while maintaining confidentiality.
Duties and Responsibilities
(These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA)
Liaison for district-wide student teacher placement. Assists Educational Services with local and state assessments/data. Supports district Summer School Programs and tutoring. Distributes and compiles teacher Non-Academic Duties information for payroll processing. Updates district website as needed for Educational Services Department information. Oversees the school business calendar and PowerSchool Records requests. Assists with registrations of students/families as needed (Central Registration, GSRP, EL, etc.). Assists with teacher Professional Development planning and communication. Prepares and disseminates Educational Services Updates bi-monthly electronic newsletter. Monitors and updates student enrollment numbers regularly throughout the year for staffing and purchasing of materials. Reviews and processes school of choice applications and student transfer requests. Coordinates and prepares district-wide textbook purchases, curricular resources, and instructional materials in collaboration with Grants and Innovation & Learning. Prepares department correspondence including typing, printing, copying and distributing, etc. Operates existing office machines and technology within the Educational Services Department, Communicates effectively and professionally with customers, employees, students, and other individuals to answer questions, disseminate or explain information and address complaints while maintaining confidentiality.
The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.
Education, Experiences, Knowledge, Skills and Abilities
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Education:
This position requires high school diploma or equivalent.
Experience:
One year of related experience providing clerical support in an office setting required, two years preferred.
Knowledge:
Knowledge of basic math, required. Knowledge of accounting procedures, required. Knowledge of principles and processes for providing customer services, required. Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures, required. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, required.
Abilities:
Ability to read and interpret district policies, guidelines, and government regulations, required. Ability and willingness to participate in training classes, required. Ability to write routine reports and correspondence, required. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, required. Ability to multi-task, meet deadlines, be organized and work in a fast-paced work environment, required. Ability and willingness to work cooperatively with teachers, community, students and staff, in a confidential manner, required.
Skills:
Word processing 40 wpm, required Data Entry skills minimum 6000 stokes per hour, 95% accuracy required Word processing programs, required Spreadsheet programs, required AS400, required Basic math skills, required Good verbal and written communication skills, required Customer Service Skills, required Basic Power School preferred Basic Database programs, preferred
Testing
Keyboarding, Data Entry, Basic Word Processing, Basic Spreadsheet programs, Basic Math, Alpha Filing, Customer Service, Applying Policies, Proofreading, and Basic AS400 are required, Basic PowerSchool and Basic Database programs, preferred.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds of files, computer and audio visual equipment, etc. Specific vision abilities required by this job include close vision, and ability to adjust focus, especially due to concentration on a computer screen and small numbers.
Work Environment
The noise level in the work environment is quiet to moderate.
The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.
It is the policy of Chippewa Valley Schools not to discriminate on the basis of race, color, sex (including but not limited to sexual orientation, gender identity), religion, national origin or ancestry, age, disability, height, weight, genetics, or marital status in its programs, services, activities, or employment. Inquiries related to nondiscrimination policies, questions, concerns or to file a complaint should be directed to: Civil Rights and Title IX Coordinator, Director of Human Resources, Chippewa Valley Schools Administration, 19120 Cass Avenue, Clinton Township, MI 48038 Phone: Email: / Nondiscrimination inquiries related to disability should be directed to: Section 504 Coordinator, Director of Special Services, (same address) Phone: Email: . Persons with disabilities needing accommodations for employment must notify Chippewa Valley Schools of their need in writing within 182 days. Civil Rights and Title IX inquiries can also be directed to the Department of Civil Rights at or
