Business Operations Coordinator (Intern)
Location: San Mateo, California
NextLabs® (www.nextlabs.com), a Silicon Valley technology company and the leading provider of Zero Trust Data Security software and SaaS for large enterprises, has an exciting opportunity for software engineering professionals to be part of the development effort in creating the next generation data protection and access control solutions for both on-premises customers and SaaS. Our customers include some of the largest government agencies in the world, many prominent enterprises in Aerospace & Defense, Financial Services, Life Science, High-Tech, Manufacturing and Engineering industries.
NextLabs is seeking a highly motivated and results-oriented Business Operations Coordinator to support our executive team and US operations. The qualified candidate must have the ability and experience to resolve issues and produce results using sound judgment, professionalism, and people skills.
Essential Duties and Responsibilities
Perform administrative duties including preparing emails, letters, business forms, and presentations, scheduling meetings, copying, mailing, faxing and other administrative tasks.
Assist with the contracts administration process for timely signature and record-keeping
Coordinate Company events including Company parties, employee teambuilding events, meetings, and employee gifts
Assist the Corporate Travel team with procuring travel arrangements in accordance with the Company's travel policy
Facilitate all logistics for employee and customer onsite and offsite meetings including conference room scheduling, set-up, meals, materials, and any necessary IT equipment
Manage general office administration including being the point of contact for building manager and facility issues and visiting the office regularly and when needed
Manage Company incoming mail, deliveries, and voicemail and timely route to appropriate person or department
Assist the HR Team with recruitment, onboarding, and termination processes and coordination
Assist the Finance Team with ongoing and month-end reporting and reconciliation of procurement (e.g., Amex and FedEx) receipts
Assist with content marketing including designing, writing, and proofreading content for NextLabs website, social media, and other marketing communications
Provide administrative support to the marketing team by supporting webinars, editing videos, and assisting with event planning and coordination
Perform other related duties and assignments, as required
Requirements
Major in business administration or similar
Be a driven individual able to adapt to a fast-paced changing environment
Have the ability to perform individual responsibilities with little supervision as well as to work as a part of a team with common, coordinated responsibilities and objectives
Possess solid oral and written communication skills
Have excellent organizational skills with the ability to multi-task and prioritize
Be proficient in Microsoft Office (Outlook, Excel, Word & PowerPoint) and Internet applications, with a willingness to learn how to use new tools and programs
This position offers a lot of great opportunities for growth. We love out-of-the-box thinking and value new ideas!
Interested candidates may send resume to ******** or use our online form below.
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