Department: Grants & Sponsored Research
Work Location: Negotiable
Position Summary:
This position is responsible for post-award grants management and the related day-to-day business functions pertaining to grants and sponsored projects. The position works with BAO grant accounting to facilitate and monitor grant related accounting transactions. The position is responsible for the financial management of grants and sponsored projects, including ensuring compliance with Federal and State laws and regulations, the rules and regulations of funding agencies, the terms and conditions of grants/awards, as well as Oregon Tech policies and procedures.
This position is responsible for preparation and submission of related financial reports and other progress and activity reports as required by sponsoring agencies. The grants business manager ( GBM ) works with BAO grant accounting to ensure that invoices are submitted in a timely fashion and that supporting documentation is accurate and properly recorded. The GBM advises principal investigators, faculty and administrators on fiscal matters as they relate to grants; performing various analysis, developing special reports as needed and providing faculty training on grant budget development and management. The GBM maintains grant records and serves as a resource for accurate and complete information on post award administrative and financial support to principal investigators, project directors and sponsors.
The position reports to the Executive Director for Sponsored Projects and Grants Administration and indirectly to the Associate Vice President for Finance and Controller, while working collaboratively to manage the post-award administration and management of grants. The position will also work collaboratively with the University Development Office to assist in development-funded projects.
Through collaboration with the Assistant Director of the Business Affairs Office ( BAO ), the GBM ensures all grants/projects are set up in the University financial system according to the sponsor-approved budget guidelines, cost sharing companion accounts are established to segregate expenditures and that grant close-outs are performed in accordance with written University procedures. The GBM also maintains fiscal records and reports required for cost sharing to sponsors. Additional Requirement: Bachelors Degree in relevant field Three years experience in a business related field. Ability to work in a highly complex environment where collaboration and teamwork are essential to success. Detail oriented with the ability to analyze systems and processes to increase compliance and efficiency. Experience with preparing journal entries, posting from journals to general ledger, or preparing original general ledger entries. Experience reconciling accounts and financial transactions. Ability to conduct individual and group training sessions. Ability to work with minimal supervision. Ability to provide excellent customer service. Ability to plan, prioritize tasks, and organize well to meet deadlines. Thorough knowledge of and competency in the use of MS Office Suite. Excellent verbal and written communications skills. Experience with Enterprise Resource Planning ( ERP ) software. Knowledge of or ability to understand Office of Management and Budget (0MB) circulars applicable to sponsored projects. Experience in and commitment to working with diverse faculty, staff, and students. Ability to regularly travel between the Klamath Falls and Portland-Metro campuses and to other locations for meetings, workshops, negotiations, trainings, and Oregon Tech functions. Ability to effectively and respectfully work, communicate, and collaborate in diverse, multicultural, and inclusive settings. Preferred Requirements: Masters Degree Three years accounting and/or financial management experience. Knowledge of Adobe Acrobat Pro. Work experience in higher education. Application Screening Begins: 04/17/2024
Special Instructions to Applicant:
The initial review of applications will begin on April 17, 2024. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration.
To apply, upload the following elements to your application:
Required Documents Resume/CV Cover Letter Optional Documents Other Document For more information, please reach out to Background/Pre-Employment Check:
Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory background check, motor vehicle check, physical abilities check, and/or any other conditions of employment contained in the vacancy announcement.
AA/EEO Statement:
Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law.
Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resource at or .
