Business Financial Ops Analyst Location Washington, DC (Penn Quarter area) : Overview: AARP is the nation's largest nonprofit, nonpartisan organization dedicated to empowering people 50 and older to choose how they live as they age. With a nationwide presence, AARP strengthens communities and advocates for what matters most to the more than 100 million Americans 50-plus and their families: health security, financial stability and personal fulfillment. AARP also produces the nation's largest circulation publications: AARP The Magazine and AARP Bulletin. Business Operations manages various shared support services and enterprise-wide functions to include records information management, business continuity planning, workplace safety and security, travel, food service, staff health clinic, fitness center, parking garage, facilities and real estate management, media operations and print and mail services. The Business Financial Operations Analyst participates in a variety of projects, programs, and initiatives that are typically division-wide or organization-wide. Collaborates with cross-functional teams on executing strategic business unit objectives. Plans, organizes, implements, and manages assigned projects. Provides financial operations support including budgeting, procurement, processing transactions, and other duties for a business unit or department. Works collaboratively across the enterprise to support new or ongoing processes and initiatives and serves as a liaison with other departments and/or vendors. Responsibilities: Provides administrative-level support to internal clients on a variety of group- or organization-wide projects, programs, processes, and business initiatives. Liaises with other teams in order to execute on tasks. Serves as central point of contact for all business processes across the department, managing support activities as needed. Supports the business and financial operations processes for internal clients, including but not limited to the procure to pay processes and documentation, the tracking of invoices and payment processes, the preparation and/or tracking of budgets and reports, and the preparation and/or tracking of lobbying information. Provides excellent customer assistance. Researches, resolves, identifies and/or clarifies issues for internal/external customers. Uses programs and databases to track responses and identifies issues and recommends process improvements. Analyzes current business processes and develops, tests, and implements improvement initiatives and documents. Maintains/provides accurate documentation and acts as an expert on organization policies and procedures. Coordinates records management and documents adherence to policies and compliance requirements. Conducts research, analyzes data, and develops, manages, and distributes ad-hoc and scheduled reports. Coordinates financial, procurement, and contract management activities for departmental projects. Manages a variety of financial functions such as invoice coding and approval and expense reconciliation. Facilitates the coordination of project management, metrics, and operations across the departments in close collaboration with team members and department leads. Qualifications: 3+ years work experience with a Bachelor's Degree. Procure-to-pay and vendor management experience that includes processing requisitions, management of purchase order funding, managing completion of new vendor setup forms, tracking invoices, and working with accounts payable on payment status. Strong Excel and data management skills to generate ad hoc reporting for internal clients to assist with the status of spend-to-budget and open PO reports. Ability to work independently and resolve issues and discrepancies with vendor billing, and payment/actuals posted on the general ledger (GL) through troubleshooting, research, reconciliation, and collaboration with key stakeholders. Experience providing excellent customer service to internal clients while having the ability to multi-task and provide procurement transactional support to the Business Operations and Finance team during the quarterly forecast cycles and year-end procurement deadlines. Budget management support experience. Accounts payable and/or accounts receivable exposure. PeopleSoft experience, budget management experience, and experience in business operations support for Real Estate preferred. AARP will not sponsor an employment visa for this position at this time. Additional Requirements Regular and reliable job attendance. Effective verbal and written communication skills. Exhibit respect and understanding of others to maintain professional relationships. Independent judgement in evaluation options to make sound decisions. In office/open office environment with the ability to work effectively surrounded by moderate noise. Flexible Work Arrangement (FWA) AARP observes Mondays and Fridays as telecommuting workdays, except for essential functions. Remote work and telecommuting can only be done within the United States and its territories. Compensation and Benefits AARP offers a competitive compensation and benefits package including a 401(k); 100% company-funded pension plan; health, dental, and vision plans; life insurance; paid time off to include company and individual holidays, vacation, sick, caregiving, and parental leave; performance-based and peer-based recognition; tuition reimbursement; among others. Equal Employment Opportunity AARP is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. AARP does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or on any other basis prohibited by applicable law.
