Position Summary: The TAS Budget Coordinator, operating under minimal supervision, plays a pivotal role in providing comprehensive financial support to the Technical Administrative Services (TAS) departments. This role involves centralized accounting functions encompassing budget creation, monitoring, and analysis across various TAS departments. Additionally, it entails overseeing contracts related to hardware and software solutions. Regular interactions with internal and external department leadership to address budget exceptions and technology expenditure discrepancies are expected. Proficiency in financial management, accounting principles, and exceptional communication skills are essential for effective performance.
Essential Duties and Responsibilities · Collaborate with TAS management to develop Operational Expense budgets (OPEX), analyzing previous year data, current trends, and projected expenses. Coordinate the annual budget submission and approval process.
· Draft Capital Expense budget (CAPEX) in consultation with management, preparing supporting documents for Board of Directors approval.
· Conduct regular reviews of vendor contracts, invoices, and financial transactions to ensure accuracy and compliance with authorization procedures.
· Apply Generally Accepted Accounting Principles (GAAP) to oversee day-to-day fiscal operations, periodically evaluating internal accounting processes and suggesting improvements.
· Conduct analyses of budget information, software/hardware contracts, and perform cost-benefit analysis to calculate return on investment.
· Engage with organizational leadership to understand hardware and software needs, contributing to the development of comprehensive budgets.
· Conduct monthly budget reconciliations with General Ledger detail, ensuring accurate cost center allocation and adherence to annual budget limits.
· Collaborate with the Accounting department to reclassify transactions as necessary and ensure proper documentation and authorization.
· Work towards promoting consistent purchasing processes, ensuring accuracy and timeliness in purchases and contract renewals.
· Collect, evaluate, and organize statistical data for analysis, including the creation of presentations using charts, tables, and graphs.
Education & Experience: Bachelor's degree in business with an emphasis in accounting or a related field from an accredited institution is required.
· Minimum of 3 years of experience supporting technology-oriented budgets.
Preferred Experience: · Proficiency in Microsoft Office productivity suite (Word, Excel, PowerPoint, Visio).
Knowledge of: · Generally accepted accounting principles (GAAP) and other approved accounting methods and practices.
· Budget management and reconciliation.
· Excellent interpersonal, negotiation, and communication skills, with a proven track record of successful team collaboration.
· Self-motivation and a service-oriented approach, capable of making sound judgments in complex scenarios. Ability to work independently with initiative, creativity, and meticulous attention to detail.
