Job Description
DUTIES AND RESPONSIBILITIES
Oversee the day-to-day operations of the Box Office staff
Open the Box Office daily during the regular Monday-Friday workweek by providing part-time staff their daily assignments, directing responses to phone messages and pulling any needed reports
Oversee Box Office staff during New World Symphony and rental performances as assigned; coordinate with front of house and other staff as needed
Prepare appropriate sales reports and cash deposits, reconcile any open issues and communicate any challenges to Senior Director of Audience and Ticket Services
Manage influx of ticket sales on the New World Symphony website, print tickets for Will Call or mail and resolve any customer service issues on the web
Provide impeccable customer service to patrons and members of the public by exhibiting a positive attitude, listening, demonstrating flexibility and resolving problems creatively and effectively
Assist Box Office Associates with difficult customer issues, ensuring the highest possible customer service standards are maintained
Complete all cash and credit card transactions with attention to detail, discretion and security and maintain confidentiality of any sensitive information
Work closely with Marketing & Audience Engagement and Development teams in providing special service to donors, board members and first year subscribers
Manage seating inventory by applying and releasing seat holds and making pricing, date and ticket text changes as needed
Train newly hired Box Office Associates
Prepare detailed weekly Box Office Data Reports for key stakeholders
Create, proof and execute email campaigns for ticket sales, Development, select rental events and other campaigns as needed; assist in gathering necessary information and images for email campaigns from appropriate sources; obtain cross-departmental approvals as needed for final emails prior to release; work with Box Office leadership to create and utilize patron lists in Tessitura as needed for email campaigns
Oversee and manage New World Symphony's newly expanded group sales efforts, including outreach to local group leaders; make presentations to groups about the program and complete all follow-up as necessary; manage bus reservations and NWS space reservations as needed for group events as well as seat assignments, payment processing and delivery of tickets to group leader
Perform other job-related duties as assigned
Qualifications:
Qualifications
EDUCATION AND EXPERIENCE
High School Diploma or GED and a minimum of one to three years of box office customer service experience, in music or the performing arts preferred; an equivalent combination of education and experience may be considered
KNOWLEDGE, SKILLS AND ABILITIES
Strong verbal and written communication skills
Ability to interact positively and sensitively with a wide variety of personalities in various settings
Knowledge of ticketing and customer relationship management software required; specific knowledge of arts enterprise software Tessitura preferred
Ability and willingness to learn new technology and processes
High degree of organization and attention to detail
Proficient in Microsoft Office applications
Interest in classical music preferred, willingness to listen to and learn about classical music required
Passion for the mission of the New World Symphony
Fluency in English is required; fluency in Spanish is desired
PHYSICAL REQUIREMENTS
Ability to work a varying schedule, including nights and weekends
Ability to work onsite in Miami Beach, with the opportunity for some remote work
Additional Information
BENEFITS:
NWS offers an excellent benefits package to eligible employees including medical, dental, vision, long and short term disability, life and AD&D, 401(k), generous paid time off and comprehensive flexible work arrangements program.
EEO STATEMENT
: The New World Symphony is committed to creating a diverse and inclusive environment and is an equal opportunity employer. The New World Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, genetics, disability status or any other characteristic protected by federal, state or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Qualifications
EDUCATION AND EXPERIENCE
* High School Diploma or GED and a minimum of one to three years of box office customer service experience, in music or the performing arts preferred; an equivalent combination of education and experience may be considered
KNOWLEDGE, SKILLS AND ABILITIES
* Strong verbal and written communication skills
* Ability to interact positively and sensitively with a wide variety of personalities in various settings
* Knowledge of ticketing and customer relationship management software required; specific knowledge of arts enterprise software Tessitura preferred
* Ability and willingness to learn new technology and processes
* High degree of organization and attention to detail
* Proficient in Microsoft Office applications
* Interest in classical music preferred, willingness to listen to and learn about classical music required
* Passion for the mission of the New World Symphony
* Fluency in English is required; fluency in Spanish is desired
PHYSICAL REQUIREMENTS
* Ability to work a varying schedule, including nights and weekends
* Ability to work onsite in Miami Beach, with the opportunity for some remote work
Additional Information
**BENEFITS:** NWS offers an excellent benefits package to eligible employees including medical, dental, vision, long and short term disability, life and AD&D, 401(k), generous paid time off and comprehensive flexible work arrangements program.
**EEO STATEMENT** : The New World Symphony is committed to creating a diverse and inclusive environment and is an equal opportunity employer. The New World Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, genetics, disability status or any other characteristic protected by federal, state or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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