Full job description ESSENTIAL FUNCTIONS FOR ACCOUNTING POSITIONS
Book Keeper Overview Maintain a Portfolio of Rental/Commercial books. Responsible of handling each properties books, treasury, AR, GL and producing monthly financial statements. Reconciliation of accounts Loan & Escrow accounting
The positions in the accounting department require certain basic skills of every employee. There are basic functions that must be performed by all positions. All accounting positions report directly to the VP of Finance & Accounting.
ESSENTIAL SKILLS - ALL ACCOUNTING POSITIONS:
EDUCATION
Associate Degree or College level Accounting Courses
Or equivalent experience
COMPUTER SKILLS
Basic Keyboarding
MS EXCEL
MS WORD
Basic familiarity with computer software functions
E-mail (MS Outlook)
File backup
OTHER SKILLS, FUNCTIONS OR REQUIREMENTS
Possibility of working overtime hours, particularly first quarter of the year
Organize time and work area effectively
Flexibility to work independently or as a team to meet goals & deadlines of the individual and the department
Operate standard office machines including fax, copier, and 10 key
Lift normal office products including cases of copy paper, full banker's boxes, etc.
Drivers license with available transportation
Scheduling skills for daily & monthly tasks
Professional communication skills, both verbal and written
Punctuality and adherence to attendance policies
ESSENTIAL SKILLS - ACCOUNT MANAGERS/Book Keeper: BASIC ACCOUNTING SKILLS
Knowledge of Debits and Credits
Knowledge of standard accounts types
Knowledge of standard accounting reports
Analyze financial records to prepare journal entries
Essential Accounts Receivable skills
Essential Accounts Payable skills
Keep accurate daily bank balances for multiple accounts
Budget monthly cash balances to anticipate requirements
OTHER SKILLS, FUNCTIONS OR REQUIREMENTS
Explain accounting procedures and policies to other company employees
Assist other employees in accounting related issues
RESPONSIBILITIES AND ESSENTIAL FUNCTIONS OF ACCOUNT MANAGERS:
DAILY
Monitor and maintain "in" flow of paperwork and email
Maintain bank balances for multiple accounts
Monitor bank funds to mail checks being held for funds
Review General Ledger for accuracy of A/P and A/R postings
Process essential checks
Computer backups
Assist property managers with software or General Ledger inquiries and problems
Analyze and forecast cash requirements, current period and future periods
MONTHLY
Bank reconciliations for every account
Reconcile A/R to G/L
Analyze financial reports for missing or incorrect data, correcting prior to distributing report
Timely completion of monthly financial reports, including mailing by 15th
Reconciliation of Reserve & Savings Analysis each month
Copy, sort & mail reports
Filing closing reports, correspondence, etc.
Set up new bank accounts as necessary
Reconcile suspense (clearing) accounts
Reconcile security deposit liability accounts
Set up new properties on software and gather required data
Follow up on how to resolve missing or incorrect data with on site or mgmt. personnel
Track workers comp information on vendors paid
ANNUALLY
Prepare final financial statements for CPA compilation, audit or tax return
Box all current year information & paid bills
Prepare new files for coming year
Reconcile necessary accounts at year end, ie. mortgages, escrows, etc.
Analyze escrow accounts for coming year to determine cash needs
Property Book Keeper Wanted for multiple properties with AMCS, a local Real Estate Property Management Company. Must be skilled in MS Outlook, Word, Excel, Must be detail-oriented and have great customer service skills. Health/dental insurance, vacation, sick, and 401K plan. If you are interested please e-mail your resume to .
