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Job Type
Full-time
Description
JOB SUMMARY
This Billing Specialist, under the direct supervision of the Branch Manager, provides administrative and secretarial support for the commercial team. Main responsibilities include subcontractor prevailing wage/certified payroll processing, customer billing, general contractor pay applications and related paperwork, contract administration. In addition to typing, filing and phones, performs duties such as record keeping, obtaining supplies, and working on special projects. Must be friendly on the phone; deals with a diverse group of important external callers and customers as well as internal contacts at all levels of the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
* Process subcontractor prevailing wage/certified payroll related forms
* Process Customer billing and general contractor pay applications and related back up
* Process contract related paperwork and forms, ie, insurance certificates, etc.
* Assume the responsibility of receiving and sorting incoming payments with attention to credibility
* Manage the status of accounts and balances and identify inconsistencies
* Issue and post bills, receipts and invoices
* Check the validity of debit accounts
* Update accounts receivable database with new accounts or missed payments
* Ensure all clients remain informed on their outstanding debts and deadlines
* Provide solutions to any relative problems of clients
* Write thorough reports on billing activity with clear and reliable data
SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
* None
Requirements
EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* High School diploma or equivalent
* Some college preferred
* Strong Communication skills
* Ability to think strategically
* Dependable and flexible
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Ability to sit at computer monitor for long periods throughout the day.
* Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* General working conditions
* Office environment
* May have to meet tight deadlines
OUR BENEFITS
* Health Insurance (Medical, Prescription, Dental, and Vision)
* Life Insurance
* Paid Holidays and Time Off
* 401(k) Plan with company matching
Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.
Salary Description
$22-24/hour
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