Billing Administrative Assistant Location Hamilton, OH : Billing Administrative Assistant Summary
Title: Billing Administrative Assistant
ID: 2033084
Location: Hamilton, OH
Job Function : Administrative
Description
Company Overview A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 30,000 customers worldwide. BrandSafway was formed when Brand Energy & Infrastructure Services and Safway Group combined in 2017. A group of 35,000 employees with operations in more than 30 countries.
Job Purpose The ideal candidate would be responsible for general improvement in the billing process and facilitating timely and accurate invoicing to our customers. The position may also support other administrative duties as needed.
Schedule : Monday-Friday, Days, on-site
Job Type : Full Time/Benefits Eligible
DESCRIPTION OF ESSENTIAL DUTIES: Partner with Office Accounting Manager, Branch Manager and Regional management to manage, track, and improve key performance indicators within the Area. Investigate and understand root causes to low performing KPI's as well as make recommendations for improvement. Coordinate directly with billing shareholders on specific billing and collections issues including, but not limited to billing and collection arrangements, billing guidelines, customer specific billing requirements, and collection issues. Review contract terms and conditions for accuracy and to ensure that they align with company standards. Review new job set ups for accuracy. Review existing job activity and monitor when jobs are complete. Perform other miscellaneous duties as assigned by the Office Accounting Manager. Travel as needed to support the need of the Areas. DESCRIPTION OF NONESSENTIAL DUTIES: Answer customer and potential customer telephone calls in a timely and courteous manner, referring calls to sales personnel and or branch management, as required. Provide information to callers or take messages, as required. Review and forward incoming faxes to appropriate personnel in a timely fashion. QUALIFICATIONS REQUIRED :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
3-5 years of billing and collection experience. High school diploma or equivalent. Previous experience in the construction industry, preferably rental desirable. Advanced experience using Microsoft Suite-Excel, Word and Power Point. Experience in Pay Applications, Customer Portals (Ariba, Concur, SAP, etc.). OTHER QUALIFICATIONS: Ability to create excellent working relationships with senior management Ability to effectively work within a matrix organization Ability to meet deadlines with accuracy and confidence Requires excellent verbal and written communication skills and strong interpersonal communication skills. Requires strong analytical and problem-solving skills. It is desirable for the incumbent to have attained additional business-related education. PHYSICAL DEMANDS The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position description has been designed to indicate the general nature and level of work performed by an employee. It is not meant to be interpreted as a comprehensive inventory of all responsibilities required of employees assigned to this position.
While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to finger, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk. The employee must occasionally lift and/or move up to 10 pounds while moving files or manuals. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
BrandSafway is an equal opportunity employer and considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. BrandSafway is also an E-Verify participant.
The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.
BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.
Notice to all potential job candidates: Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for any special treatment or consideration. If anyone, regardless whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at and provide the name of the individual and any other documentation or proof of such an act.
