JOB POSTING ASSISTANT FISCAL OFFICER for the YORK COUNTY PLANNING COMMISSION Equal Opportunity Employer Job Title: Assistant Fiscal Officer
Level: I II Senior
Division Name: Fiscal Office
Full time Part time FLSA Status: Exempt Non-Exempt
Hours of Work: 7.5 hours per day
Hours per week: 37.5
Reports to: Fiscal Officer
POSITION SUMMARY: The Assistant Fiscal Officer shall be responsible for completing all transactions and fiscal matters. These include, but are not limited to, verifying accuracy of timesheets and other transactions recorded by employees, posting to general and special ledgers as required using double entry accounting procedures from source documents, maintaining ledgers for auditing purposes, classifying expenses and revenues to the appropriate financial account, preparing payroll and vendor checks and preparing fiscal reports and payments required by federal, state, and local governments.
ESSENTIAL REQUIREMENTS/EDUCATION/EXPERIENCE High school diploma plus four years of accounting experience. Experience in accrual and/or fund accounting preferred.
Excellent organization, verbal, and written communication skills required along with proficiency in Microsoft Office Suite. Accuracy, attention to detail, timeliness, unquestioned honesty, and public accountability are essential. Experience with Abila MIP Fund Accounting and GASB/government auditing is preferred. Subject to York County background check. ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Create and calculate deposits for checking and savings accounts and reconcile bank statements. Complete accounts payable through purchase orders, monthly or annually generated invoices and employee expenses. Confirm and maintain W9s for AP vendors. Verify accuracy of finances, payments, and billing of invoices. Prepare all payments, checks and reports, for processing and approval for signature request from YCPC Board and Director or Assistant Director. Create and file all AP associated reports. Distribute checks for mail or to appropriate employees. Reconcile Financial Statements. Verify accuracy of monthly trial balance for revenues and expenditures. Prepare monthly financial reports for Director approval. Perform payroll duties, including obtaining and verifying accuracy of all time sheets and other transactions recorded by employees. Complete data entry of payroll activity to a double entry system. Prepare cash disbursement reports. Update and verify checkbook logs for AP/AR and payroll. Other duties, as required. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this position, the noise level may be minimal to moderate, and the temperature may vary. Physical tasks may include walking, bending, lifting, going up and down stairs, utilizing technology equipment such as desktop computers, laptop computers, telephone, printers/copiers, etc. Possible workshop/training events.
ESSENTIAL PHYSICAL AND MENTAL JOB REQUIREMENTS LANGUAGE AND MATHEMATICAL SKILLS:
Ability to read, speak, hear, and write in English and perform basic mathematical computations including addition, subtraction, multiplication, and division.
COMPUTER SKILLS:
Proficient with Microsoft Office Suite including Word and Excel. Ability to learn accounting software and accompanying file system. Ability to utilize email and internet for business needs.
REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
PHYSICAL DEMANDS: Please check those items that apply to the essential job functions of the job title listed above. Each category must be completed.
Sitting 75% - 100%
Standing 25% - 50%
Deadline to apply is 12/31/2023. Position open until filled. Interested candidates should present a letter of interest, three (3) professional references, and resume to: Natalie Suit
Senior Assistant Fiscal Officer
York County Planning Commission
28 E. Market Street, 3rdFloor
York PA, 17401
Job Type: Full-time
Pay: From $46,065.00 per year
Benefits:
Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid time off Retirement plan Vision insurance Work Location: In person
