Are you looking for a career that will allow you to make a difference in the lives of individuals with disabilities? The Arc of Evansville is currently seeking an Administrative Coordinator/Receptionist for our Arc Industries plant.
Benefits of working for The Arc: 15 days of paid time off annually for full-time employees8 paid holidays!Medical, Dental and Vision Insurance for full-time employeesImmediate access to a no-cost medical clinic, which includes FREE medical care, lab work, and generic medications.Schedule: Monday - Friday 7:00 AM - 4:00 PM
Job Duties: Coordinates distribution of paychecks and payroll deposit slips for individuals supported. Corresponds with vendors such as METS, vending companies, and equipment vendors. Provides clerical assistance for departments as requested. Coordinates METS correspondence and monthly orders. Orders and tracks METS tickets for all related sites and ensures people supported receive METS tickets or METS IDs.Ensures reliable data entry. Operates keyboard to enter information from the Activity Sheets that depict arrival, departure, and hourly or piece-rate data into ACCEL Trax system. Accurately enters alphanumeric data from source documents into computer following the format displayed on screen. Compares data entered with source documents or re-enters data to verify format on screen to detect errors. Enters group home absences to report to the Finance Department. Runs reports to verify data entered then deletes incorrectly entered data and re-enters correct data. Compiles, sorts, and verifies accuracy of data to be entered. Maintains accurate daily sign-in/sign-out sheet. Files activity sheets in date order.Drafts and communicates daily ratios to necessary staff in the absence of the Production Manager. Trains backup on data entry process. Ensures cleanliness and organization of the reception area. Maintains office supplies and schedule of conference room. Coordinates the daily activities of the Front Desk at Arc Industries including multi-line phone system, paging, and monitoring access to the agency. Maintains and operates fax machine and ensures all incoming and outgoing mail is handled appropriately. Greets visitors, determines nature of business, and announces visitors to appropriate personnel. Ensures correct ratios are maintained. Has thorough understanding of Task Codes and definitions. Manages daily sign in sheet and the creation of activity sheets.Prepares reports and paperwork for the daily audit of activities performed by people served. Assists with correction of any mistakes and the tracking of mistakes made by production staff. Maintains certifications to be used in ratios regularly. Verifies production paperwork as needed in coordination with the needs of the production manager. Files policies as needed by the Chief Human Resources Officer for Arc Industries. Maintains SDS log for Arc Industries. Regular attendance is an essential function of this job.Minimum Qualifications High School Diploma or High School Equivalent required. Working knowledge of time and attendance systems preferred. One to three years related experience and/or training.Must have experience with multi-line telephone system with paging and voicemail components. Must have experience with operating routine office equipment (e.g., calculators, copy machine, scanner, radio, fax machines, and postage machines).Completes training as required by agency and funding sources.Maintains certifications for First Aid and CPR.Maintains certifications for crisis intervention MANDT training. If interested, text AC to ! EEOC M/F/D/V
