Ar/Ap Specialist

Full job description Founded in 1966, Positronic is a progressive, global company that builds premium power and signal connectors for several industries, including medical, aerospace and military. We are located across three continents, and are looking for highly motivated, passionate people to join our team! We offer an excellent benefit package, highlighted by low-cost health insurance, quarterly bonus program and a 5% employee-match 401k retirement plan. Discover more at

Job Summary Process information necessary for timely vouchering and payment of vendor invoices. Credit card charges and expense reports are included in the vouchering process. This job requires knowledge of the accounts payable function of matching vendor invoice and receivers as well as the ability to understand and process all other types of statements, bills, and check requests for payment. The Specialist also invoices customers for daily shipments, ensuring all invoicing is completed daily. Furthermore, communicates with customers to collect and record payments to and from customer accounts. Complies and maintains accounts payable and receivable records by performing the following duties.
Job Responsibilities Reviews and enters all vouchers for payment into Epicor. May be PO based or miscellaneous invoices. Ensures three-way match before entry into Epicor AP module. Selects and/or updates GL account codes during invoice input. Prepares invoice deduction notices and submits for vendor deduction as necessary. Enters credit card purchases into the Epicor AP module, ensuring business purpose is clear. Audits freight invoices. Reconciles vendor statements to ensure all invoices are entered. Follows up with vendor as needed. Responds to and answers all vendor inquiries. Analyzes vendor accounts and works with Purchasing to negotiate payment terms and credit limits. Prints all accounts payable reports and maintains accounts payable files. Maintains electronic storage of vendor invoices, communication, three-way match supporting documentation. Creates and posts invoices and credit memos and submits to the customer via mail, email, or customer portal. Enters tax exemptions for customers in Epicor and Avalara. Reviews issues that prevent payment from customers and works with selling departments to research and correct. Processes credit card payments and refunds to customer credit cards. Creates miscellaneous invoices and credits, including selecting proper GL coding. Collects and reviews bank and trade references to establish customer credit limits. Provides credit references to vendors. Assists with new customer setup (set up billing address, A/P contact information, credit limit, terms, and invoicing instructions). Manages customer credit holds, communicates timely with Sales and Operations. Performs quarterly cut-off testing. Assists with month-end tasks, such as journal entry input and posting. Communicates with customers to resolve collection and payment issues. Reviews files or computed figures to determine prices and discounts, following invoices and credit memos. Reviews and processes customer claims of invoice payment. Reviews and processes charge backs, returns, and bad checks. Answers accounts receivable phone inquiries and follows up. Calls and/or mails correspondence to customers as necessary to update accounts. Prepares analysis of accounts as required. Assists in monthly closings by ensuring all AP and AR batches are posted. Comply with company policies and procedures. Assists with special projects as necessary. Protecting themselves and their co-workers by adhering to all company safety & health policies Must work with the EHS department to ensure all local, state, and federal regulatory agencies requirements are met; OSHA, NFPA, DNR, EPA and Amphenol sustainability practices. Must work with the Quality department to ensure all quality standards are met for AS9100 certification. Comply with company policies and procedures. Perform other duties as assigned. Requirements Education and/or Experience: Associate degree in accounting or related field OR 6 months to 1 year of accounting or related experience OR An equivalent combination of education and experience Physical: Must be able to sit, stand, walk, bend, stooping, twist, reach, reach overhead. Must be able to lift and carry 0-202lbs. frequently Knowledge: Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography, and transcription, designing forms, and other office procedures and terminology.
Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Skills: Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Attention to Detail -Being careful about detail and thorough in completing work tasks.
Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Computer Usage - Ability to use MS Office, fax, and use internet.
Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
Time Management - Managing one's own time and the time of others

Abilities: Mathematical Reasoning - The ability to choose the right mathematical methods or formulas to solve a problem.
Near Vision - The ability to see details at close range (within a few feet of the observer).
Number Facility - The ability to add, subtract, multiply, or divide quickly and correctly.
Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
Speech Clarity - The ability to speak clearly so others can understand you.
Speech Recognition - The ability to identify and understand the speech of another person.
Written Comprehension - The ability to read and understand information and ideas presented in writing.
Written Expression - The ability to communicate information and ideas in writing so others will understand.
Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
POSITRONIC RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE COMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS "AT-WILL." THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.
Positronic is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. For more information regarding EEOC requirements please visit
Positronic Industries participates in the United States Department of Homeland Security E-Verify program. The E-Verify program is a web-based employment eligibility verification system for newly hired employees operated by the U.S. Citizenship and Immigration Services.
Any candidate that needs an accommodation or assistance with the application process should contact HR at or at .