Job Summary: The UW Madison Stem Cell and Regenerative Medicine Center (SCRMC) operates under the School of Medicine and Public Health (SMPH) and the Office of the Vice Chancellor for Research and Graduate Education (OVCRGE). The SCRMC provides a central point of contact, information and facilitation for all stem cell research activities on campus. The Center's mission is to advance the science of stem cell biology and foster breakthroughs in regenerative medicine through faculty interactions, research support and education. Dr. Timothy Kamp (Department of Medicine) is director of the Center and directly supervises this position.
The SCRMC Administrative Specialist will report to the SCRMC Director. This position will coordinate complex daily activities of the Center, SCRMC faculty, members and students, and will communicate effectively with external stakeholders. This position is responsible for the center's program administration and support activities, including maintaining and updating membership lists and communications with memberships, coordinating promotional/informational event announcements, program bulletins, educational seminars, courses, meetings and professional development opportunities. This position serves as the primary contact person for over 100 faculty and staff members of the Center.
This position requires the ability to keep confidential information sensitive to the mission and work of the Center. This position also assists the SCRMC public communications and outreach specialist as needed.
Responsibilities: Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals. 25% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies 30% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success 5% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems 10% Serves on committees and attends meetings, representing the interests of the unit or program 10% Assist with weekly Campus Stem Cell Seminar, CRB 625, Fall Conference and Wisconsin Stem, Cell Symposium 5% Support regenerative medicine focus groups 5% Purchasing/P-Card use and documentation Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education: Preferred
Bachelor's Degree
Qualifications: - 2 years administrative and/or office experience required
- Experience with Microsoft office, proficient in Microsoft Excel and Word preferred
- Experience with computer software, specific experience in accounting database development, document production, print media, electronic publishing, page design, web development and web publishing (Photoshop; Acrobat) preferred
Work Type: Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration: Ongoing/Renewable
Salary: Minimum $51,000 ANNUAL (12 months)
Depending on Qualifications
Additional Information: The position requires a person with the ability to work with general direction, excellent administrative, organizational and interpersonal skills as well as considerable independence in planning and implementation.
Knowledge of University, State and Federal fiscal and administrative rules, regulations and procedures including purchasing and travel.
University sponsorship is not available for this position. The selected applicant will be responsible for ensuring their continuous eligibility for employment in the United States on or before the effective date of the appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants.
How to Apply: To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Contact: Kassie Hefty
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title: Administrative Specialist(AD006)
Department(s): A53-MEDICAL SCHOOL/CTR STEM CELL REG MED/GEN
Employment Class: Academic Staff-Renewable
Job Number: 296631-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
About University of Wisconsin Madison
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.
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