Administrative Support Specialist - Excellent Benefits Package

We are in search of a brilliant Administrative support specialist to join our awesome team at University of Hawaii in Honolulu, HI.
Growing your career as a Full Time Administrative support specialist is an amazing opportunity to develop indispensable skills.
If you are strong in presentation, teamwork and have the right aptitude for the job, then apply for the position of Administrative support specialist at University of Hawaii today!

Description University of Hawai'i, Kapi'olani Community College, Human Resources Department is seeking applications for the Administrative Support Specialist Position. Please see the information about the position, the duties and responsibilities, the minimum and desirable qualifications, and the job application attachments below:

Title : Administrative Support Specialist
Position Number: 0097027T
Hiring Unit : Human Resources Department
Location: Kapi'olani Community College
Date Posted: July 29, 2023
Closing Date: August 11, 2023, 11:59 PM HST
Salary: salary schedules and placement information
Additional Information: Pay Band A
Temporary/Permanent: Temporary
Funding: Revolving
Other Conditions: To begin approximately in August/September 2023. Annually renewable pending availability of funds and actual staffing requirements.
Introduction Kapiolani Community College's Human Resources Department is responsible for all employee and employment-related matters and is committed to administering policies, programs, and services to effectively serve Faculty, Staff, and Administrators. The Administrative Support Specialist will work collaboratively with other staff in the Human Resources Department and reports directly to the Human Resources Manager assisting with but not limited to various benefits related matters (e.g. vacation/sick leave, workers' compensation, temporary disability benefits…etc). In addition, responsible for completing tasks in all aspects of the employee life cycle while ensuring compliance with respective Collective Bargaining Agreements, University policies, and Federal/State regulations.
Duties And Responsibilities
(NOTE: ** denotes Essential Functions)
**This position is assigned to effectively manage all aspects of human resources services for current, prospective, and former employees funded from extramural accounts e.g. special, revolving, grant, etc. and assists in unassigned areas and employees to provide professional, personalized and efficient services.
**Prepares forms for Faculty, APT, and Civil Service appointments primarily for extramural accounts and provides assistance to other assigned areas.
**Reviews requests for appointments and employment forms for extramural accounts including but not limited to civil service, APT, Faculty (instructional,/non instructional), casual, non-credit and overload appointments for accuracy and completeness in compliance with collective bargaining agreements, administrative procedures, including but not limited to, appropriate account codes, justification, etc.
**Ensures that personnel transactions are processed and submitted to the payroll office to meet payroll deadlines under supervision of other Human Resources staff members..
**Ensures that documents for transactions for extramural accounts, such as new hires, transfers, terminations, retirements and all other personnel transactions such as leaves without pay, transfers, pay changes, account codes and status changes have been completed thoroughly and accurately.
Resolves faculty and staff problems regarding employee health benefits for eligibility, procedures, rules and regulations, retirement, leaves, employment status, annuity, deferred compensation, tuition waiver, payroll procedures and pay adjustments.
Interprets policies and procedures and advises best method or alternatives to use. Keeps abreast with current laws, rules and regulations. Makes research on websites and/or contacts appropriate officials for appropriate applications.
Responds to inquiries and resolves any discrepancies with employees, supervisors, deans, etc. that may include, but not limited to, benefits, e.g., pay rates for holidays, overtime, night differential, leaves, temporary assignments, etc. in accordance with collective bargaining agreements, personnel policies and procedures, rules and regulations.
Initiates, develops and prepares customized summary reports as needed using software such as PeopleSoft, MS Excel, Google Sheets etc..
Other duties as assigned
Minimum Qualifications Possession of a baccalaureate degree in Management, Business Administration, Human Resources Management, Public Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for office management, human resources management, fiscal management; or equivalent education/training or experience.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software such as Microsoft Word, Excel, Adobe Acrobat, and other commonly used software.
Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying policies and procedures.
Demonstrated ability to produce work that is detail oriented, accurate, neat, and organized and must be able to follow up on assigned tasks through satisfactory completion
Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Desirable Qualifications
Strong background and experience working with a computerized human resources information system such as PeopleSoft, Office Package, ADP, NeoGov, SAP, etc.
Evidence of ability to effectively perform work under conditions of multiple priorities, deadlines, and interruptions.
Familiarity and experience with UH policies and procedures and preferably experience with UH accounting, and personnel systems.
Evidence of strong organizational skills, communication skills, and interpersonal skills.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED (Read the"To Apply" section carefully)

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:
Cover letter ;
Resume ;
The names and contact information (telephone number and email addresses) of at least three professional references ; and
Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position ( copies of official transcripts are acceptable ; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.
Academic record/grade summaries will NOT be accepted
Diplomas and copies will NOT be accepted

Incomplete applications will NOT be accepted.
NOTE: The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Kapi'olani Community College and will not be returned.
Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).
Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.
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Inquires: Kapi'olani Community College, Human Resources Department, View email address on jobs.institutedata.com EEO/AA, Clery Act, ADA The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of Unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination of requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

Kapi'olani Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities.
Benefits of working as a Administrative support specialist in Honolulu, HI:
? Company offers great benefits
? Continuous Learning Opportunities
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