We are in search of an influential Administrative Specialist to join our productive team at University of WisconsinMadison in Madison, WI.
Growing your career as a Full Time Administrative Specialist is a remarkable opportunity to develop beneficial skills.
If you are strong in adaptability, decision-making and have the right aptitude for the job, then apply for the position of Administrative Specialist at University of WisconsinMadison today!
Job Summary: We seek an Administrative Specialist who is highly organized and a self-starter to join our Facilities team at UW-Madison, School of Medicine and Public Health (SMPH). The SMPH Department of Administration - Facilities (SMPH Facilities) is a full-spectrum service organization that builds, maintains, and operates the physical environment of the SMPH campus in support of the university's education, research, clinical research, and outreach activities. This position is responsible for a wide variety of behind-the-scenes administrative support and fiscal management that supports the SMPH facilities team and its programs located in buildings within the SMPH footprint, including spaces leased by the SMPH.
This position will entail the following:
Administration Management: Being responsible for calendars including the Facilities Director Setting up multiple meetings for the facilities group Approving student timesheets Parking Management: Liaison with ******** parkers in the unit and UW transportation services assignment protocol Answer emails and phone calls from parking applicants, and manages students that help Liaison with the Associate Dean for faculty and UW Health administrators for parking matters Fiscal Management: Responsible for facilities operating budget, requisitions, and p-card administration Responsible for leading facilities capital budget meeting SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged. Responsibilities: Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals. 20% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies 30% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success 10% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) 10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems 10% Serves on committees and attends meetings, representing the interests of the unit or program 20% Manages Health Sciences Parking Unit Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred Bachelor's Degree Qualifications: Required: Minimum one year of administrative experience Organized and a good communicator Budget experience Experience with MS Word and Excel Ability to maintain professionalism in difficult situations Attention to detail Work Type: Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $45,000 ANNUAL (12 months) Depending On Qualifications Additional Information: The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position. How to Apply: To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV, a cover letter briefly describing your qualifications relevant to the position. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice. Contact: Cody Roekle View email address on jobs.institutedata.com View phone number on jobs.institutedata.com
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Administrative Specialist(AD006) Department(s): A53-MEDICAL SCHOOL/ADMIN/PHYSICAL FACILITIES Employment Class: Academic Staff-Renewable Job Number: 285351-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Benefits of working as a Administrative Specialist in Madison, WI:
? Career Growth Potential
? Room for Advancement
? Attractive packageCompetitive Pay
