Administrative Services Coordinator

Position:  Administrative Services Coordinator / Administrative Support Reports to:  Director of Administration
Basic purpose: Greet customers in a friendly manner and provide requested assistance to the sales department and operations department, assist with basic accounting by processing accounts receivable transactions. ***We will train you for this***
Assigned tasks: Answer telephone in a professional and friendly manner Greet customers and visitors in a friendly and professional manner Assist walk-in customers with product orders Must become knowledgeable in operating of our computers and software programs. Must become proficient with Microsoft Word, Microsoft Excel, Power Point, etc. Must be flexible to respond to spontaneous requests for information by management while working well under pressure Will work with sales team on various tasks as time permits and develop a good working rapport with them Accounts Receivable experience highly preferred. For a candidate without accounting or Accounts Receivable experience, must be able to learn. Daily Tasks: Close end-of-day - Reconcile all prior day route tickets and route sales activity --- Process end of day before 12:00 PM daily. Print and distribute any necessary sales reports Post any AR payments Maintain route and driver / salesman information Maintain customer master files to insure all customers have current tax numbers and all other information is current and correct Process customer tax notices and provide copies to the driver / salesman Responsible for scheduling the conference room for meetings and make sure it is neat and clean prior to use by customers Monthly Tasks: Assign training to all employees and track that training As Needed: Assist Administrative Manager with various tasks Order PPG Order office supplies