Administrative Program Assistant II Location Naxera, VA : Full Time or Part Time: Full Time Additional Detail
Administrative Program Assistant II is the paraprofessional level of administrative support in the occupational group for the administrative program assistant. Employees perform responsible administrative and technical work acting as assistants for program professionals having responsibilities in support of agency program planning, management, evaluation and execution activities or responsibilities in a functional administrative program area such as fiscal, human resources or information technology in combination with limited supervisory responsibilities. The Administrative Program Assistant II class is distinguished from the Administrative Program Assistant I by the former's acting as assistant to professionals and performing some of the duties of the professional in a supportive role. General Work Tasks (Illustrative Only)- Oversees or performs fiscal duties such as accounts payable, Special Welfare, reporting and reconciling financial data, and/or participating in audits; performs compliance assurance, records management, scheduling, data collection and analysis; Conducts research and prepares reports; Compiles and interprets multiple types of statistical data; evaluates agency procedures, policies and programs and recommends actions; Organizes materials for brochures, publicity, and other public relations activities; participates in special projects such as seminars; Designs, coordinates and/or disseminates information relevant to training needs of staff; Communicates program and/or agency policies, regulations, practices to County staff, vendors and the public; Provides needed updated materials that interrelate and are useful in program service development; Resolves problems and makes recommendations for improvement; Assists in budget preparation and compilation; Analyzes budget and management reports; Monitors accounts and expenditures; Makes recommendations; and May plan, organize and supervise work of office, fiscal and administrative support staff and administrative functions for a program area. Hiring Range: $40,538 (May be higher depending on qualifications and budgetary considerations)
Minimum Qualifications Substantial knowledge of office and administrative practices, policies as related to financial and office support activities; spelling, grammar, and punctuation; office terminology, procedures, and equipment technology and office software programs including Microsoft Office; and mathematics to calculate percentages, formulas, and averages to solve mathematical problems. Minimum of 2 years demonstrated experience working with Government financial software systems performing fiscal duties such as account payable, payroll, reporting and reconciling financial data, participating in audits; performs compliance assurance, data collection and analysis, conducts research and prepares reports. Skill in operating a personal computer, printer, scanner, and a variety of standard office machines and equipment. Demonstrated ability to develop spreadsheets using formulas, organize information, and develop/maintain complex records in various formats; communicate effectively, both orally and in writing; follow written and oral instructions; multi-task; establish and maintain effective working relationships with co-workers, customers, other public and private agencies, and the public, sometimes under stressful situations. Collect and disseminate information; make computations with speed and accuracy; file alphabetically or numerically; proofread; make sound decisions in accordance with regulations and established practices; advise and interpret policies and procedures in researching and resolving inquiries, requests and complaints; and act as a leader to other administrative staff. Experience in professional interaction with the public by phone and in person. Stays informed and up to date on policy, procedures, and forms. Experience working with confidential material. Exercise discretion and make sound decisions relative to financial and personnel assigned duties. Completes other duties as assigned. Education and Experience High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer sciences or related field, OR any equivalent combination of training.
Preferred Qualifications Experience working in a local social services agency including the use of Virginia Department of Social Services software. Experience providing administrative support to executive leadership. Experience in coordinating professional level meetings. and experience which provides the required knowledge, skills and abilities. Special Requirements Applicants are subject to a Criminal History Background search, including an FBI Fingerprint Background search, Central Registry search, DMV/driving record check. All offers of employment are contingent upon satisfactory results of the required checks and screening. Special Instructions - Applications for this position must be submitted through this website. Mailed, emailed, faxed, or hand delivered applications will not be accepted. Consideration for an interview is based solely on the information within the application.
APPLICANT MUST INCLUDE COMPLETE WORK HISTORY WITH DETAILED JOB DUTIES OR TASKS. If applicable, include periods of unemployment. This website will provide a confirmation receipt when the application is submitted for consideration. Please refer to your LDSS Careers Portal account for the status of your application for this position
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
