Administrative Manager

Job Summary:
The Administrative Manager will coordinate and perform a diverse set of support tasks managing facility staff and property to ensure the organization and its facilities have the staff and resources needed to operate smoothly and efficiently. In the absence of the Office Assistant some of the job functions of the Office Assistant has to be covered by the Administrative Manager (as needed).
Duties/Responsibilities:
Ensures that buildings (all WP facilities) grounds equipment and supplies are maintained and serviced.
Supervises and coordinates overall administrative activities
Reception areas are maintained at all WP facilities (cleanliness top priority).
Prepares negotiates analyzes and reviews contracts for equipment supplies materials services and products.
o WP Facilities inspections /safety inspections (fire etc.)
o WP facility maintenance (scheduling repair work etc.)
o Reviewing WP facility contracts (plumbing lawn snow removal)
o Managing Rental apartments track insurance for apartments (stop extend etc.) manage providers for apartment (utility facility maintenance contract renewal find new apartments etc.)
Oversees the acquisition distribution and storage of company supplies and shared support services such as mailing printing and copying.
Organize catering for meetings/office functions (event planning).
Reconciling Credit Cards (help as needed by accounts department).
Review expense reports (help as needed by accounts department).
Creates and administers budgets for supplies equipment and contract services.
Identifies opportunities for cost savings better efficiency or other improvements; recommends and implements policy or process changes as appropriate.
Identifies opportunities for cost savings in assigned areas; recommends and implements policy or process changes as needed.
Supports the various related needs of assigned departments.
Processes incoming mails.
Performs other related duties as assigned.
administrative,wp,maintenance