We are hiring an organized Administrative Assistant to join our productive team at oklahoma farm bureau in Oklahoma City, OK.
Growing your career as a Full Time Administrative Assistant is an amazing opportunity to develop productive skills.
If you are strong in creativity, presentation and have the right experience for the job, then apply for the position of Administrative Assistant at oklahoma farm bureau today!
Primary Purpose: Compiles data and performs administrative tasks to support the Information Systems Department.
Job Type: Full-time
Salary: $35,000.00 - $40,000.00 per year
Benefits: 401(k)401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule: Monday to Friday Ability to commute/relocate: Oklahoma City, OK 73105: Reliably commute or planning to relocate before starting work (Required) Work Location: In person
Essential Duties and Responsibilities 1. Aids the Vice President of Information Systems and the Information Systems staff.
2. Provides administrative support to the I.S. department such as preparing employee monthly time accruals; plans monthly budgets and general ledger for Vice Presidents within Oklahoma Farm Bureau.
3. Acts as the liaison between ISCS Teleconference Co. and the I.S. department; creates monthly reports for various Vice Presidents within Oklahoma Farm Bureau.
4. Answers and screens incoming calls and correspondence and responds independently when possible; arranges conference calls.
5. Greets schedule visitors and conducts to appropriate area or person.
6. Prepares outgoing mail and correspondence, including email and faxes.
7. Maintains inventory and orders office supplies.
8. Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities.
Additional Duties and Responsibilities Performs other duties as assigned.
Supports the organization's quality program(s).
Competencies To perform the job successfully, an individual should demonstrate the following competencies: 1. Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance. Directs to appropriated members of department staff.
2. Interpersonal Skills - Maintains confidentiality; Keeps emotions under control.
3. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
4. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
5. Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.
6. Ethics - Treats people with respect; Works with integrity and ethically; Upholds organizational values.
7. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.
8. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Includes appropriate people in decision-making process.
9. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
10. Professionalism - Approaches others in a tactful manner; Treats others with respect and consideration regardless of their status or position.
11. Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
12. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.
13. Initiative – Volunteers readily; Seeks increased responsibilities
14. Quality – Demonstrates accuracy and thoroughness; Monitors own work to ensure quality
15. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Commits to long hours of work when necessary to reach goals.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Skills & Knowledge · Excellent oral and written communication, including presentation skills
· PC literate, including Microsoft Office products
· Analytical and interpretive skills
· Strong organizational skills
· Excellent interpersonal skills
· Excellent negotiation and facilitation skills
· Ability to work in a team environment
· Ability to handle conflict and confront challenging issues in a fast work environment
· Ability to meet or exceed Performance Competencies
· Worker is expected to maintain regular attendance.
WORK ENVIRONMENT The employee will work in an office environment. The noise level in the work environment varies from quiet to moderate.
Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
Physical: While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel, such as keyboarding and writing. The employee frequently is required to reach with hands and arms and talk and hear. The employee is frequently required to stand and walk. Must have visual acuity to read and draft reports, memos, letters, etc. Specific vision abilities required by this job include vision adequate for the incumbent to perform the responsibilities and functions of the job efficiently. Must be able to speak and communicate clearly.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER Oklahoma Farm Bureau & Affiliated Companies does not discriminate on the basis of race, color, religion, national origin, sex, age or disability. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors. Benefits of working as a Administrative Assistant in Oklahoma City, OK:
? Learning opportunities
? Company offers career progression opportunities
? Attractive package
