We are looking to hire an enthusiastic Administrative Assistant to join our dynamic team at Headquarters in Irvine, CA.
Growing your career as a Full Time Administrative Assistant is a great opportunity to develop relevant skills.
If you are strong in critical thinking, problem-solving and have the right drive for the job, then apply for the position of Administrative Assistant at Headquarters today!
When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of "doing what is right as a human being". Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change. In addition, we're a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. was officially certified a Great Place to Work in 2023. An organization earns this distinction when its employees have expressed their trust the people they work for, have pride in what they do and enjoy the people they work with.
As an Administrative Assistant you will handle administrative duties for the Regional Director and be the point of contact for the other regional Area Sales Managers.
The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn't come around every day.
+ Assists Regional Sales Director for Kyocera in day-to-day administrative responsibilities.
+ Sales reporting through Oracle, Discovery reports, field sales force, etc.
+ Assist RSD with the flow of information to customer and sales personnel.
+ Greet and meet clients as they arrive at the branch.
+ Types letters, memos, reports, and/or charts.
+ Direct visitors, answers phones; handles all in-bound and out-bound mail for the Region and Direct Branch.
+ Makes flight and hotel reservations, when necessary for VIPs.
+ Maintains all necessary files, monitor leads as needed and reports to HQ using Share point.
+ Maintain and Schedule demo room and Conference Rooms for Region and Branch,
+ Assist /maintain demo room inventory and assets management reporting to NJ quarterly.
+ Coordinate Service training and all on-site events requiring hotels and meals.
+ Providing information, servicing questions, and sending sales materials for Field Sales and Dealers.
+ Processes distribution invoices in OnBase System.
+ Review invoices for accuracy, import into OnBase and assign GL codes.
+ Communicate with Dallas as needed.
+ Supporting Regional sales and service team for open houses, training classes, etc. as required.
+ Assist Regional technical manager when requested.
+ Facilities liaison.
+ Coordination with Facilities Director for repairs and building maintenance.
+ Purchasing supplies as needed.
Required:
+ Strong communication skills both oral and written form required.
+ Work in the office Monday - Friday, no remote hours.
+ College degree or several years' experience.
+ The incumbent must be familiar with computer software, specifically Word Processing and Spreadsheet software including Word and Excel and ON Base and Share point and Teams.
Note
This is a general description of the duties and responsibilities most frequently required of this position. The company may from time-to-time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.
Kyocera Document Solutions America, Inc is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company's portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays.
KYOCERA Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.
Benefits of working as a Administrative Assistant in Irvine, CA:
? Company offers great benefits
? Company offers career progression opportunities
? Advantageous package
