NON-COMPETITIVE MINIMUM QUALIFICATIONS:
Administrative Assistant Trainee 1, NS (Equated to SG-8):
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. Advanced placement to the trainee 2 or journey level may be possible depending on education and experience and subject to agency approval.
NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), itis expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
COMPETITIVE MINIMUM QUALIFICATIONS:
Administrative Assistant Trainee 1, NS (Equated to SG-8): One year of permanent-competitive or 55B/C service in a title SG-6 or higher and otherwise eligible for transfer. *
Administrative Assistant Trainee 2 (NS, Equated to SG-10): One year of permanent-competitive or 55B/C service in a title SG-8 or higher and otherwise eligible for transfer. *
Administrative Assistant 1, SG-11: Permanent service in an Administrative Assistant 1 (formerly known as Secretary 1) title OR one year of permanent-competitive or 55B/C service in a title SG-9 or higher and otherwise eligible for transfer. *
NOTE: Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas, through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11. Completion of coursework is not required for appointment to the Trainee 1 level.
Candidates who have not previously served in a keyboarding title will be required to pass the Keyboarding exam prior to appointment. According to Civil Service, a passing score is the ability to demonstrate a speed of 30 words per minute with at least 96% accuracy within 5 minutes.
Please contact Human Resources for any questions on eligibility or regarding the traineeship.
A list of titles eligible for 70.1 transfer may be found here Duties Description Within the Office of Public Safety, the Administrative Assistant 1/Trainee is responsible for processing in-service and basic training certifications and training records for a population of approximately 180,000 peace and police officers. The incumbent processes Breath Alcohol testing training certifications and liaises with the Department of Health regarding the dual agency regulatory process. In addition, the incumbent assists with gathering data for FOIL requests and agency records requests. Specific duties include, but are not limited to:
Resolve general issues resulting from telephone inquiries or direct caller to the appropriate party for resolution. Process Class Rosters/Notifications of Completion Forms received via electronic applications or hardcopy for Peace Officer and Police Officer training events. Process Breath Alcohol Testing Training Program certifications and liaise with Department of Health regarding program records. Assist with the entry of information in the OPS database and file paper documents as necessary. Provide initial technical assistance to customers using the Acadis Portal. Additional Comments NOTE: Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11.
Completion of coursework is not required for appointment to the Trainee 1 level; however, you may be required to take a keyboard performance test if you have not served in a keyboarding title or previously passed a keyboarding exam. Please contact Human Resources for any questions on eligibility or regarding the traineeship.
A list of titles eligible for 70.1 transfer may be found here:
An employee telecommuting program is available.
Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.
REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity and Inclusion Unit at or .
