We are desiring to recruit an adaptable Administrative Assistant to join our talented team at Wellness Therapy Services in Lexington, KY.
Growing your career as a Full Time Administrative Assistant is a fantastic opportunity to develop key skills.
If you are strong in decision-making, teamwork and have the right work ethic for the job, then apply for the position of Administrative Assistant at Wellness Therapy Services today!
Job Title: Administrative Assistant
Company: Wellness Therapy Services
Location: Lexington, KY
Job Type: Part-Time (3-10 hours per week)
Job Description: We are a small company seeking a versatile and detail-oriented individual to join our team as an Administrative Assistant. In this role, you will play a pivotal part in supporting our daily operations, working closely with employees & clients, and assisting with a range of tasks. This is an excellent opportunity for someone who enjoys a diverse workload and is detail oriented, demonstrates excellent customer service skills, and can communicate effectively. This Administrative Assistant position is well-suited for remote work, offering the flexibility to be performed from home while also allowing for occasional in-person meetings at the office to foster collaboration and maintain a strong connection with the team.
Responsibilities: Provide comprehensive administrative support to ensure efficient office operations.
Manage and organize multiple tasks, such as scheduling appointments and meetings.
Maintain and update records, databases, and spreadsheets using Excel.
Assist in the preparation of reports, presentations, and other documents.
Answer and direct phone calls, respond to inquiries, and provide excellent customer service.
Assist new or potential clients via phone or email, ensuring a positive and professional experience.
Coordinate and organize meetings and special events, including logistical arrangements.
Assist with maintaining inventory, ordering office supplies, and monitoring stock levels.
Handle incoming and outgoing correspondence, including mail, emails, and packages.
Collaborate with internal teams to facilitate effective communication and workflow.
Perform general clerical duties, such as filing, photocopying, and data entry.
Complete billing tasks, including running client credit cards and sending invoices.
Qualifications: High school diploma or equivalent; associate or bachelor's degree is a plus.
Proven experience as an administrative assistant or in a similar role.
Proficient in Google Workspace (Docs, Sheets, Gmail, etc.) with the ability to create and manage spreadsheets effectively.
Excellent verbal and written communication skills.
Strong customer service skills, with the ability to interact professionally and courteously.
Detail-oriented and highly organized, with excellent time management skills.
Ability to adapt and prioritize tasks in a fast-paced environment.
Ability to work both independently and collaboratively within a small team.
How to Apply: If you are interested in this position, please submit your resume and a cover letter highlighting your qualifications and relevant experience to View email address on jobs.institutedata.com. Please include 'Administrative Assistant Application' in the subject line. We appreciate all applications; however, only qualified candidates will be contacted for further consideration.
About the Company: Wellness Therapy Services is an organization dedicated to providing exceptional therapy and improving the well-being of individuals in our community. We have an office space in Lexington, KY where we provide individual art therapy, music therapy, and music lessons. We also provide music therapy to numerous schools, skilled nursing facilities, adult day centers, and more. As an Administrative Assistant at Wellness Therapy Services, you can help make a meaningful impact by efficiently managing schedules, coordinating client appointments, and maintaining organized records, allowing therapists to focus on providing high-quality care and support to their clients.
Wellness Therapy Services is an equal opportunity employer. We value diversity and encourage individuals from all backgrounds to apply.
Note: This job posting is intended to provide a general overview of the position and does not include an exhaustive list of all responsibilities and qualifications required. The company reserves the right to modify the job description and/or requirements as necessary.
Job Type: Part-time
Pay: From $20.00 per hour
Ability to commute/relocate:
Lexington, KY 40513: Reliably commute or planning to relocate before starting work (Required) Work Location: Hybrid remote in Lexington, KY 40513
Benefits of working as a Administrative Assistant in Lexington, KY:
? Learning opportunities
? Advancement opportunities
? Attractive packageCompetitive Pay
? Remote Work opportunity
