Administrative Assistant

Job Type: Administration

Location: Solana Beach, CA

Job Status: Full-Time



tBP /Architecture ( is a full-service architectural practice, recognized
internationally as a leader in programming, planning, design and management services with a
primary focus on Educational Facilities since 1952. Our offices in Newport Beach, Walnut Creek and
Solana Beach, California, represent a valuable resource of professional knowledge, talents and
abilities which are provided to our clients with a personalized level of commitment.



Duties/Responsibilities: Front desk reception. Interface with internal company and external client personnel via telephone, email, and in person. Process daily incoming and outgoing mail and shipments. Prepare routine correspondence, contracts, envelopes, labels, and memoranda as requested. Organizes office operations to ensure policies and standard operating procedures are being followed.

Manage calendars and coordinate internal and external meetings, conference calls, video conferencing, etc.

Organize Lunch and Learns/CEUs and other educational seminars for staff. General office management (supply ordering, printer maintenance, resolving IT issues etc.) Light housekeeping duties such as re-stocking coffee, disinfecting common areas, and cleaning up after meetings.

Assist Human Resources Director with employee onboarding, coordination of employee performance evaluations, and other duties as assigned.

Assist accounting department with data entry and billing processes as required. Assist Managing Principal with marketing research, as directed. Assist marketing department with preparing, printing and binding of proposals, as needed. Assist with other related duties as required.

Qualifications: Excellent writing, communication, and organization skills. Experience working in the design or A/E/C field is preferred, but not required. Experience with the following software: Outlook, Word, Excel, PowerPoint, and Adobe Acrobat or Bluebeam.

Experience with AIA contract document software is a plus. Experience with Adobe InDesign is a plus. 1 year+ administrative experience is a plus. AA or Bachelor's Degree preferred.

Compensation Range : $18.00 - $25.00 per hour



For consideration, please submit your resume to .