Administrative Assistant

Job summary
Administrative Assistant (Strategic Calendar Management)Location: Reston, VAHybrid remote
Job seniority: mid-to-senior level
Responsibilities
• Calendaring for team members, managers, and executives• Draft/modify reports, presentations, meeting agendas, and communications• Coordinate/manage travel plans• Event management including budgeting and logistics• Space management including supporting HR on onboarding/offboarding team personnel• Manage assigned procurement, expense reporting, and inventory management items• Manage some correspondence with customers, external partners and vendors/suppliers• Help implement business process improvements• Occasionally work 40+ hours in a week to meet certain team milestones• Perform other duties as needed
Requirements
• High School Diploma, GED, or Equivalent• Eligible to work in the US without RLA sponsorship for employment visa status• 3-5 years of experience in an administrative assistant role• 3-5 years of experience directly supporting executives• 3-5 years high level of organizational skills with office management and executive level experience• 3-5 years Calendar Management experience• 3-5 years experience and proficiency in Excel• Experience managing vendor/supplier relationships• Experience communicating directly with customers and external partners
Key Skills Needed
• Ability to read, write, and speak English proficiently• High proficiency using productivity software such as M365 (Word, Outlook, Excel, PowerPoint, Visio, Teams, and SharePoint)• Ability to use project/program management principles and methodologies to consistently meet task deadlines, triage changing priorities, and track issues to resolution• Ability to collaborate across diverse teams with a customer service mindset