Janssen Supply Group, LLC is recruiting for an Administrative Assistant located in Titusville or Raritan, NJ.
Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 130 years. We embrace research and science -- bringing innovative ideas, products and services to advance the health and well-being of people.
With $94.9 billion in 2022 sales, sales, Johnson & Johnson is the world's most comprehensive and broadly-based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices markets. There are more than 250 Johnson & Johnson operating companies employing over 125,000 people and with products touching the lives of over a billion people every day, throughout the world. If you have the talent and desire to touch the world, Johnson & Johnson has the career opportunities to help make it happen.
Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer.
The J&J Supply Chain is an integrated, global supply chain that serves the needs of the 1 billion people who use J&J products each and every day around the world. We manufacture more than 26 billion product units per year, from raw component sourcing to end product distribution as efficiently and effectively as possible with high quality, compliance and service performance. Our supply chain organization makes up 45% of all J&J employees, and includes 125 internal manufacturing plants, manages 581 external manufacturers, utilizes 459 distribution centers, partners with over 3700 direct suppliers, produces over 300,000 sku's.
The Administrative Assistant will support Janssen Supply Chain Quality (JSCQ) senior leaders. Primary responsibilities include but are not limited to handling complex calendars, scheduling, and planning for departmental meetings/events, completing and submitting expense reports, and arranging domestic and internal travels. The incumbent will also work on assigned projects/processes that enhance the efficiency of administrative and business operations activities.
This position reports to the VP Small Molecule Quality and is an individual contributor position within JSCQ. Principal Responsibilities: Provide support to assigned JSCQ Leadership Team members and their teams. Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time used. Directly arrange or guide domestic and international travel arrangements Schedule and coordinate logistics and catering for large meetings or events (onsite or offsite, celebrations, team building, picnics, etc.) Assist with the setup and execution of meetings including scheduling physical and virtual conference rooms. Schedule and coordinate candidate interviews. Assists with the on-boarding and off-boarding of internal FTEs and contractors. Order Office supplies and Information Technology Services and Products. Take ownership and accountability on assigned centralized administrative processes Submit, track, and maintain POs for contractors, through J&J systems Create and maintain organizational charts and electronic distribution lists for assigned areas. Maintain Teams sites as appropriate Distributes announcements/communications for SDS area scopes. Greet and Assist visitors, including visitor registration as needed. Follow organization and company standard operating procedures in a timely fashion Coordinate with other administrative staff to accomplish departmental activities. Use sound judgment, discretion, independent assessment, and strong follow-up skills for resolution of sophisticated situations/problems related to projects and assignments. Handle and maintain sensitive and confidential matters. A minimum of a High School required. Associate's degree is preferred. A minimum of 4 years minimum relevant experience as an Administrative Assistant or similar role is required. Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Visio) is required. Excellent written, oral, presentation, and interpersonal communication skills are required. Ability to exercise good judgment, maintain confidentially and discretion when coming across sensitive information is required. Effective partnership with stakeholders at all levels in a global matrix is required. Work with minimal supervision and respond well to change in business needs in a multifaceted, fast-paced, environment is required. In-depth experience with operating and communication platforms (SharePoint, Engage, MS Teams, Zoom, Global Connect, eMarketPlace, Concur, Workday, Our Source) is preferred. Experience providing administrative support to leaders with global responsibility is required. Must be flexible in working hours occasionally to effectively support global teams. Must have a strong sense of urgency, while maintaining a high degree of professionalism. Must have strong organizational skills along with excellent judgment and reasoning abilities. Must be a strong team player with the ability to coordinate with other administrative staff. For US based candidates the base pay range for this position is 50,400 to $80,903. The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation's performance over a calendar/ performance year. Bonuses are awarded at the Company's discretion on an individual basis.
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
