Administrative Assistant

ABOUT MORTENSON As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. 
Let's Redefine Possible® 
SUMMARY Mortenson's Risk Management Team is looking for an Administrative Assistant. This position is responsible for providing quality, professional, and timely administrative support to the Risk Management Group. 
RESPONSIBILITIES Perform regular administrative tasks and overall office organization Greet visitors and customers Coordinate and set up meetings and manage calendars  Set up, organize and manage filing systems Manage document preparation, record keeping and filing Proofread and perform quality inspections of communications and documents Prepare billing and invoices as needed Coordinate training and new team member onboarding Manage the issuance of insurance certificates Oversee shipping and receiving of USPS / UPS and other packages Assist Risk Management team members with miscellaneous duties Effectively work and build relationships with those of diverse backgrounds and organizational levels  All other duties as assigned QUALIFICATIONS Minimum three years of administrative support experience Construction-related business experience preferred Experience with billing, invoicing and timekeeping preferred Strong detail orientation and capability to proofread effectively Excellent organizational and multi-tasking skills, with the ability to be flexible as needed Proficient skills in Microsoft Word, Excel, Outlook, PowerPoint, as well as Salesforce CRM Active listening skills and effective communication including an openness to diverse input and feedback Proven positive and professional attitude and strong customer service skills Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer. Visa sponsorship is not offered for this position. Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations.  No agency emails, calls, or solicitations are accepted without a valid agreement. #LI-BS1