To apply for this position with Sysco Minnesota in Mounds View, MN, please use the link below:
JOB SUMMARY
This position provides professional administrative support to the assigned leader(s).
RESPONSIBILITIES
Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information). Establishes and maintains positive working relationships with contacts both within SBS and Corporate, and at Sysco operating companies, suppliers, and customers. Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies. Schedules conferences, appointments, meetings and travel arrangements for senior staff. Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available. Reads and screens correspondence, daily. Identifies critical issues within identified parameters and prioritizes correspondence. Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities. Utilize MS Visio to create and maintain org charts, process flows, etc. Assists team with copying, filing, communications, internet research requests, etc. Processes invoices and expense reports for payment. Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested. Anticipates needs and completes special projects as assigned. Performs other support duties as assigned. QUALIFICATIONS
Education High School diploma or equivalent. Associates degree or equivalent with some related specialized coursework preferred. Experience At least 4 years of professional administrative support experience in a professional office environment. Certificates, Licenses and Registrations Certified Professional Secretary (CPS) certification preferred, but not required. Professional Skills
Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors. Strong detail and quality orientation. Exceptional written and verbal communication skills; excellent telephone etiquette. Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail. Must have the ability to plan and prioritize workload to meet day to day needs. Demonstrate a sense of urgency and the ability to work in a fast-paced environment. Working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar. Maintain confidentiality and exercise discretion concerning confidential and sensitive information. Able to read and comprehend basic instructions, short correspondence, and memos. Strong organization, analytical and follow up skills. Ability to work on multiple projects concurrently and capable of working with little direct supervision. Proficiency with Microsoft Office Suite/ software including Word, Excel, PowerPoint, and Outlook, with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc. Outstanding word-processing skills (50 - 60 wpm) and business writing ability. Accurate and precise proofreading skills.
