JOIN OUR TEAM! As an Administrative Assistant in our Housing & Facilities office, you will play a crucial role in supporting daily operations and ensuring smooth administrative functions. You will interact with current and prospective residents, assist with Housing and Maintenance activities, and provide administrative support to the Housing & Facilities team.
WHAT YOU'LL DO: In addition to general administrative/clerical tasks; this position will also assist with:
Driving the property software system by inputting new applications, posting rents and managing work orders. Coordinating various projects, organize meetings. Leasing activities of various low-income and affordable housing properties, including preparing tenant documents, scheduling tenant interviews and move-in and move-outs. Writing, tracking and processing grant applications and appropriate reporting. Must be able to manage multiple priorities and deadlines. Experience with spreadsheets and data entry critical to success. Excellent communication skills required.
WHAT YOU'LL NEED: Associates Degree with relevant experience required, and a minimum of two years of administrative support experience. Confidentiality - Ability to maintain a high level of confidentiality and possess a high level of interpersonal skills, both verbal and written to handle sensitive and confidential situations and documentation. Technical Capacity - Must possess excellent computer skills, particularly with all Microsoft Office applications Project Research - ability to source and navigate the internet to research a wide range of topics. WHO YOU ARE: Thorough. Excellent organizational and follow-through skills, ability to multi-task, prioritize and work under deadlines. Empathetic. Demonstrated ability to understand and connect with emotions, perspectives, and the needs of others, especially those experiencing mental illness. Proactive. Highly motivated self-starter who is flexible, reliable, patient and demonstrates a strong commitment to quality work. Collaborative. Excellent client/customer service orientation. Ability to deal effectively with a variety of people and work in a team environment. Share Our Values: We are united by our shared values of community service, compassion, empowerment, respect, resourcefulness and professionalism.
Make an Impact: Our mission is to enhance the mental health of all in our community by providing quality, accessible and comprehensive care.
Learn and Grow: Vera French offers various in-house training opportunities CPR, Medication Management and other trainings through our learning management system. To encourage our staff to continue their education, Vera French also offers a Tuition Reimbursement and Loan Repayment program for all employees after one year of employment.
WHAT WE OFFER: Group Health, Dental and Vision insurance Wellmark Blue Cross/Blue Shield health insurance Delta Dental - dental and vision insurance Employer paid life Insurance, AD&D, LTD through Mutual of Omaha Supplemental life insurance, short term disability available 401(k) with employer contribution & matching Employer contribution 3% of annual salary, vested day one Employer matching 25% of every dollar put in by the employee, up to 6% Tuition Reimbursement & Loan Repayment Program Every employee (full-time or part-time) is eligible after one year of service Supplemental Critical Illness and Accident Coverage through Mutual of Omaha Paid time off Nine paid holidays per year Nine paid sick days per year accrued on a payroll basis 2 weeks of vacation accrued on a payroll basis
