ADMINISTRATIVE ASSISTANT- Sand Mountain Park & Amphitheater Sports Facilities Management, LLC LOCATION: Albertville, AL DEPARTMENT: FINANCE REPORTS TO: FINANCE MANAGER STATUS: PART-TIME (NON-EXEMPT) ABOUT THE COMPANY: Sand Mountain Park & Amphitheater is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Albertville, AL. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.
Sand Mountain Park & Amphitheater is a member of The Sports Facilities Companies (SFC) and is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.
SFC was awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.
POSITION SUMMARY: The Administrative Assistant will provide cash handling support for the Finance Team assisting with day-to-day tasks and data entry. This position will be coordinating, facilitating, and/or performing a variety of administrative and support tasks. This position will also serve as an administrative point of contact for internal/external Team Members, guests, and clients.
PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: Personnel Duties and Responsibilities Directly align with the Sand Mountain Park Mission Statement and Core Values Maintains office supplies Upkeep of office area, reception, break room, conference rooms, etc. Maintains record keeping for participant waivers, Certificate of Insurance, and contracts Provide excellent customer service to visitors and callers by resolving information requests, directing to the appropriate parties, or taking messages Perform general office duties, such as order office supplies, maintain database systems, distribute mail Assist with inventory control Record keeping and data entry Financial Duties and Responsibilities Point of sale cash reconciliation Preparing till bags for all safes and events Reconciliation of cash received to cash reports Managing all safe logs and proper use of safes Reporting to the Staff Accountant variances between cash counted and cash reports Managing adequate amounts of each bill and coin to keep available during events Availability during large events for mid shift drops, count-up's, and count-down's Understand each software used in the facility that deals with cash or collection of money Daily reconciliation of facility vault and safes Supervision over training and implementation of cash handling policies Assist with managers for daily till bag needs Training new team members, in various departments, cash handling standard operating procedures Provides administrative support as needed for Finance Team Perform any additional duties as directed by supervisor and manager MINIMUM QUALIFICATIONS: 2+ years of cash handling experience Flexible work schedule (e.g. nights, weekends, holidays) Highly professional, organized, and detail-oriented Must have critical thinking skills Must have excellent verbal and written communication skills Must have adequate computer skills, including Word, Excel, PowerPoint, etc. Must be able to remain focused in a high-volume, fast paced environment Must be able to work well in a team environment WORKING CONDITIONS AND PHYSICAL EFFORT: Must be able to lift 40 pounds waist high May be required to sit or stand for extended periods of time whether indoors or outdoors, and squat, stoop or bend into awkward positions while performing job functions Facility has intermittent noise Job Posted by ApplicantPro
