Administrative Assistant - Hiring Now

We are desiring to recruit a brilliant Administrative assistant to join our elite team at State of Louisiana in Baton Rouge, LA.
Growing your career as a Full Time Administrative assistant is a terrific opportunity to develop useful skills.
If you are strong in people management, critical thinking and have the right aptitude for the job, then apply for the position of Administrative assistant at State of Louisiana today!

Please be certain to use an email address on the application submitted that is accessed often. If invited to interview, an impromptu skills assessment may be conducted and applicants will be required to bring the following attachments: 
1. Cover Letter (expressing interest and why you feel you are the best qualified
candidate) 
2. Resume This agency participates in the E-verify system for verification of citizenship and employment authorization.
Applicants can check the status of their application at any time by selecting the 'Application Status' link after logging into their account. Below are the most common status messages and their meanings used by GOHSEP.
Application Status Message What it Means Application received 
Your application has been submitted successfully. 
Evaluating experience 
Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for the position.
Eligible for consideration 
You are among a group of applicants who MAY be selected for the position. 
Referred to hiring manager for review
Your application has been delivered to the hiring manager. You may or may not be called for an interview.
Position filled 
Someone has been selected for the position. 
Position cancelled 
The agency has decided not to fill the position. 
There is no guarantee that everyone who applies to this posting will be interviewed. Specific information about this job will be provided to you in the interview process, should you be selected.  If you have any questions please contact Shanice Allen, HR Analyst. Email:  View email address on jobs.institutedata.com Benefits:  Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to "make a difference" through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits and have access to a great professional development program. 
Flexible Working Arrangements – The flexibility of our system allows agencies to implement flexible working arrangements through the use of alternative work schedules, telecommuting and other flexibilities. These arrangements vary between hiring agencies. 
Professional Development - The Comprehensive Public Training Program (CPTP) is the state-funded training program for state employees. Through CPTP, agencies are offered management development and supervisory training, and general application classes on topics as diverse as writing skills and computer software usage. 
Insurance Coverage – Employees can choose one of several health insurance programs ranging from an HMO to the State's own Group Benefits Insurance program. The State of Louisiana pays a portion of the cost for group health and life insurance. Dental and vision coverage are also available. More information can be found at  
Deferred Compensation – As a supplemental retirement savings plan for employees, the State offers a Deferred Compensation Plan for tax deferred savings. 
Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. 
Retirement – The Louisiana State Employees Retirement System (LASERS) is a qualified defined benefit pension and retirement plan under Section 401 (a) of the Internal Revenue Code. LASERS' provides retirement allowances and other benefits for state officers and employees and their beneficiaries. Additional information on this program can be found at . 
Minimum Three years of experience in which clerical work was a major duty.
Substitutions Training in a business, office machines, secretarial science, or closely related curriculum in a business school or technical institute will substitute for the required experience on the basis of one month of fulltime training for one month of experience.
Completion of a Secretary, Executive Assistant, or Office Systems Technology program of at least twelve months' duration from a business school or technical institute will substitute for two years of the required experience.
An Associate Degree in Office Systems Technology from a Louisiana Technical College will substitute for three years of the required experience.
College training may be substituted for the required experience on the basis of thirty semester hours for one year of experience.
An Associate Degree in secretarial science or office administration will substitute for three years of the required experience.
A baccalaureate degree in any field will substitute for all of the required experience.
NOTE:
This position requires Microsoft Excel. Persons applying may be required to take a skills assessment in Excel or otherwise demonstrate their Excel skills. Persons applying may also be required to demonstrate their administrative skills.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: The Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Northwest Association of Secondary and Higher Schools; the Southern Association of Colleges and Secondary Schools; the Western Association of Schools and Colleges. 
Additional Information  Preference will be given to applicants with a strong knowledge of the LaGov HCM payroll system. Organizational skills and a strong knowledge of task and calendar maintenance in Microsoft Outlook will be a plus. 
Applicant must have effective oral/written communication skills, strong organizational skills, ability to work independently, effective interpersonal skills, strong skills in Microsoft Outlook, Excel and Word, and maintain a high degree of confidentiality and professionalism at all times. Occasional overnight travel may be required. Must be able to work 12 hour shifts and beyond for extended periods during emergencies. Must present and maintain a valid Louisiana driver's license. 
Function of Work
To provide administrative support for a section head or other higher level administrator, and in some cases, subordinate staff of that individual.
Level of Work
Advanced
Supervision Received
General from a Section Head or low to mid-level administrator. 
Supervision Exercised
May supervise 1-2 lower-level personnel.
Responds to requests for information; may require interpretation of department rules and regulations.

 
Independently composes and types correspondence involving complex, sensitive, and non-routine matters.
Represents supervisor in various matters, providing input, and possibly exercising signature authority. 
Serves as liaison between supervisor and staff members.
Assesses importance of issues or conflicts, and briefs supervisor.
Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Provides administrative support functions to programmatic areas such as but not limited to training, document management, fleet administration, facility management, safety, property management/control.
Provides temporary back-up functions for other staff reporting to supervisor.
Maintains supervisor's and his/her staff's calendar, as instructed.
Makes appointments and coordinates meeting rooms and materials with appropriate staff as needed.

 
Prepares materials needed for meetings such as agendas, handouts, binders, etc.; may attend meetings and transcribe minutes.
Performs functions as a timekeeping administrator .

Benefits of working as a Administrative assistant in Baton Rouge, LA:
? Opportunity to Make a Difference
? Opportunities to grow
? Generous Compensation

? Remote Work opportunity