Administrative Assistant For Workforce Education

Job summary
Administrative Assistant 3 for Workforce EducationLocation: Tacoma, WA (West End area)Priority Consideration Date: December 3rd, 2023
Job seniority: associate level
Responsibilities
• Provide confidential administrative support to ensure successful performance of all duties and responsibilities• Produce documents, including data collection, presentations, and publications• Screen, prioritize, and respond to incoming communications• Coordinate travel arrangements and maintain itinerary records• Make appointments and schedule meetings• Utilize college student management system to process and track student information• Represent the Director and department at meetings and activities• Monitor, track, and forecast department budgets• Facilitate billing and contract processes• Coordinate and track end-of-quarter student surveys
Requirements
• Associate's Degree and 3 years of experience or equivalent administrative work experience• Intermediate proficiency in word processing, database management, spreadsheets, and email• Proficiency in graphic design software• Preferred qualifications: intermediate web page software proficiency and supervisory experience• Ability to pass a criminal background check and lift up to 30 lbs• Excellent interpersonal, communication, and customer service skills• Ability to work collaboratively and independently• Maintain confidentiality and demonstrate ethics and integrity
Key Skills Needed
• Confidential administrative support• Document production• Communication and writing• Travel coordination• Budget monitoring• Data analysis• Event representation• Time and effort reporting• Purchasing and financial management• Project coordination