Administrative Assistant Facilities

Facilities works to provide a safe, clean, sustainable and functional campus environment through the structural maintenance of university buildings, grounds and utilities for the enhancement of the learning environment of the students and the level of human safety and comfort. Building maintenance oversees all maintenance requests, building and equipment maintenance and small projects on campus to ensure a functional and safe environment.

 
This position exists to support the mission of the University through clerical processes, filing systems, and database data entry associated with scheduling, monitoring, and closing out all work orders, purchasing, personnel files, employee time sheets, and vehicle fleet management. The position will communicate with Facilities management staff, campus departments, contractors, and other campus stakeholders to ensure that students, employees, and community members are able to live, learn, and work sustainably at CSU Pueblo. This position will be the primary point of contact for all work order related inquiries. This position will also ensure that time sheets of all staff including temporary employees are completed and turned in on time. This position will report to the Facilities Office Manager, Physical Plant Operations.
Administrative Assistant class series description available online   Primary Duties: Work Order Management This position will be responsible for creating work orders as requests come in, either via phone, email, or through the work order request system. This position will assign and schedule the work order to the appropriate crew(s). The position will also ensure that emergent work orders and campus needs are communicated effectively and efficiently to the appropriate supervisor to complete the work. Data Entry into Kuali This position will support Facilities Management staff by ensuring data is entered timely and accurately into Kuali Financial System. This includes deposits, receipts, requisitions, and purchase orders. The position will work closely with the Office Management in Facilities as well as the Purchasing Department and Business Financial Services. Time Sheet Management This position will manage all Facilities Management time sheets to ensure accuracy and that all time sheets are turned in on time. This position will work with all Facilities Management Supervisors to verify the accuracy of all time sheets, including for temporary employees and work studies. The position will also work with Human Resources, as needed to ensure all types of leave, comp time, and overtime are documented correctly. Assist Budget Analyst  This position will assist with all Facilities Management regarding financial data collection by gathering and organizing various sources such as reports and financial systems.  Also assist in creating files and filing all invoices, receipts and requisitions to maintain Facilities records retention compliance. Assist other Facilities Staff This position will assist all other Physical Plant and Facilities Administrative staff as needed to include other duties as assigned by immediate supervisor. Salary Range:
$3160.00 - $4425.00 monthly
$37,920.00 - $53,100.00 Annually   THIS JOB ANNOUNCEMENT IS OPEN TO CURRENT STATE OF COLORADO RESIDENTS ONLY Minimum Qualifications Two years of experience in an occupational field related to the work assigned to the position. Substitutions Appropriate education will substitute for the required experience on a year-for-year
basis. Preferred Qualifications Experience with work order management Experience with Kuali system Experience with time sheet management Experience with file creation and maintenance APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

 
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

 
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at .

 
A standard appeal form is available at: spb.colorado.gov . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: . Phone: or complete form at The ten-day deadline and these appeal procedures also apply to all charges of discrimination. All interested candidates must apply through the on-line application system. No other format of application materials will be accepted. Applicants must attach the following documents, in order to be considered for this position:  a letter of intent (cover letter) a current resume or CV three professional references with current contact information either within the online application or as an attachment. Additionally, applicants must attach an unofficial transcript if using education to substitute for some or all of the experience requirement. Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information. Early submission of application materials is encouraged. The position will remain open for applications until 4pm Thursday, March 21st, 2024. All applications received by that time will be reviewed.  About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.

 
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.

 
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report . CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life. Colorado State University Pueblo offers a comprehensive benefits package including: Medical and prescription insurance Dental insurance  Vision insurance  Flexible benefit plan  Basic term life insurance  Voluntary term life and AD&D lnsurance  Long-term disability insurance  Employee assistance program  Travel accident insurance  Voluntary critical illness and accident insurance  Annual and sick leave Retirement plans Employee and dependent tuition discounts State employee discounts via BenefitHub Other incentives include v arious on-campus event, recreation, and meal discounts.
About Pueblo, Colorado  The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

 
CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

 
The University reserves the right to check additional references, with prior notification given to the candidate.

 
Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

 
It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Office of Human Resources & Institutional Equity at or  . In compliance with the Clery Act of 1990, the University's annual security report is available at:   Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.