Full job description Logo Job Details Working Title: Office & Admin Specialist Sr - Administrative Assistant and Office Manager Job Class: Office and Administrative Specialist, Senior Agency: Minnesota State Who May Apply : Open to all qualified job seekers Date Posted : 04/05/2024 Closing Date : 04/19/2024 Hiring Agency/Seniority Unit : MN St Colleges & Universities / Metro State University-AFSCME Division/Unit : MnSCU Metro SU / MnSCU Metro SU Classified Appointment Type : Unlimited, Full-time Work Shift/Work Hours : 8:00am - 4:30pm Days of Work : Monday - Friday Travel Required : No Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : Library Location : St. Paul Campus FLSA Status : Nonexempt Telework Eligible : Yes Designated in Connect 700 Program for Applicants with Disabilities: Yes Make a difference in the lives of Minnesotans. The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary Job Responsibilities: This position provides administrative, clerical, and coordinating support for offices of the Dean of the Library and Information Services and the leader of Community Engagement. Also supports the work of library employees and Community Engagement staff. Supports programming, events, and other initiatives necessary to fulfilling the missions of the library and Community Engagement and their purposes in the pursuit of best serving Metropolitan State University and the community.
Qualifications Minimum Qualifications Ability to use customer skills on the phone, in person and online to provide effective general and specialized office support (this requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically). Ability to use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, and letters. Ability to perform administrative support work including the tracking of financial transactions and account reconciliation. Ability to establish effective working relationships among staff and constituents. Preferred Qualifications Excellent organizational and problem-solving skills and the ability to prioritize workload, meet required deadlines on completing priorities, initiate and follow up on activities independently. Analyze a variety of data, select relevant information and integrate data into meaningful responses and reports. Research a variety of topics and summarize into clear and concise correspondence and reports. Physical Requirements Requires occasionally transporting such articles as file boxes and heavy hand tools or heavier materials with help from others and/or transporting light objects frequently. The position may require movement throughout building(s) to a significant degree.
Additional Requirements In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at or email . For additional information about the application process, go to
If you have questions about the position, contact Allex Roberge at .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Allex Roberge at .
About Minnesota State The School/Academic Department: This role is a key position within the Financial Management department which requires a considerable amount of multi-tasking, attention to detail, organization, and exceptional customer service. Our team handles all purchases and payments, including student payroll, expense reimbursements, university travel, purchasing credit cards, and any other financial or business transaction. If a fast-paced environment with variety interests you, you have come to the right place!
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found: 95% of employees understand how their work helps achieve their agency's mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
Public pension plan Training and professional development Paid vacation and sick leave 11 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Tuition reimbursement Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information Employment information for this position can be found in its collective bargaining agreement or its plan document at
AN EQUAL OPPORTUNITY EMPLOYER Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.
