Consor is seeking an organized administrative professional for our Portland, OR Office. This person will assist with a variety of administrative office tasks and will be responsible for management of the local fleet vehicles and program. This is the ideal role for a candidate who is excited about working in a positive office environment and enjoys a variety of task types. Oversee general administrative needs for Portland office including but not limited to shipping, office and breakroom supply orders, ordering/canceling office access cards, and keys, office maintenance and/or repairs. Coordinate/reconcile/code local administrative company credit card purchases. Work with discipline leads and corporate teams to coordinate and set up office events, meetings, happy hours etc. Support Administrative Manager, as needed for regional offices. Greet and assist in-person visitors; provide back-up coverage for front reception desk, as needed. Friendly, approachable demeanor is imperative. Back-up answering calls on multi-line phone from 2PM – 5PM as needed. Process outgoing mail and shipments and route incoming mail between offices. Assist in supporting the regional file archiving process Assist with travel bookings, including airfare, hotel, and ground transportation as needed. Occasional travel off-site location to deliver documents or supplies. Support Regional and Corporate Fleet Managers by coordinating fleet vehicle deliveries and pick ups, fleet parking needs, scheduling regular and emergency repairs, and ensuring vehicles are properly fitted, Provide fleet introduction and support to new staff that have been assigned fleet vehicles. Support local staff answering questions about the fleet program, making pooled vehicle reservations, fuel and maintenance cards Submit mileage logs to designated Admin for pooled vehicles monthly. Perform other tasks as needed Minimum 5 Years of experience in administrative support field High School Diploma or GED Associates Degree, Bachelors degree in business field preferred but not required Experience in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Maintain a high level of attention to detail Maintain a high level of confidentiality Ability to multi-task, identify needs and problem solve solutions with quality Excellent written and verbal communication skills Must maintain a positive, outgoing and upbeat customer service attitude. Experience in Deltek Vision, Adobe Acrobat Pro, Microsoft Project is beneficial What Benefits You'll Enjoy : We invest in us. B ecause our team members go above, below, and beyond the surface to care for our communities ( inside and out ), w e do our best to take care of you by providing a comprehensive benefits package !
Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and p aid professional memberships . Work-Life Fit – Industry-competitive PTO , seven paid holidays and two floating holidays , flexible work schedules, paid parental leave , and eligibility for hybrid and remote work options for some employees based on role responsibilities . Wellness – Medical, d ental and v ision i nsurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options. Life – Employer - paid STD and LTD , e mployer - paid term life insurance , and r etirement 401(k) with company match. Community – Quarterly social events, paid group volunteering events, and employee resource groups. How Your Career Will Grow : We know career growth is not always linear or streamlined — it's often squiggly . You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents. No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow.
Why You'll Love Consor : At Consor, you'll work with a network of water and transportation professionals who specialize in planning, engineering design, structural assessment, and construction services. Across geographies, you'll have access to the resources and nationwide expertise found in a large consulting firm, while experiencing a community feel at the local level. You'll experience a culture where we shar e in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by work ing on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners , providing thoughtful solutions to create inspiring communities together.
How We Support Diversity : Consor welcomes and celebrates equality and diversity in the workplace. Throughout our teams and across leadership, Consor pursues an environment in which each employee and prospective employee is treated respectfully, valuing the uniqueness of individuals and differing perspectives and experiences. At the heart of this is ensuring employment practices at Consor provide and promote equal employment and development opportunity for all employees and prospective employees, in accordance with all local, state, and federal laws and regulations governing personnel activities. As such, Consor is an equal opportunity employer and pursues a program of affirmative action across its offices and worksites.
If you need more information or special assistance for persons with disabilities or limited English proficiency , contact Human Resources at e xt. 55214. Persons with hearing and speech impairments can contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD.
If any applicant believes they have been discriminated against or desires further information or assistance , contact us at e xt. 55214.
Notice: The above job description is intended to relay a general sense of the position's responsibilities and expectations. It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change. The position requires the successful completion of applicable pre-employment substance screening and background checks.
