Administrative And Fiscal Assistant

Mid-America Regional Council (MARC) is seeking a qualified individual to serve as an Administrative and Fiscal Assistant in the Early Leaning department. The Administrative and Fiscal Assistant performs fiscal, administrative, and crucial program operations tasks for the department, which provides comprehensive early learning services and contracts in the community.
ABOUT US
MARC, the association of local governments and metropolitan planning organization for the bistate Kansas City region, promotes and supports cooperation on regional issues, including transportation, the environment, our workforce and economy, aging services, community development, quality early learning, public safety communications and emergency services. MARC has a collaborative work environment with a culture based on integrity, innovation, diversity and inclusion, excellence in performance and service leadership.
ABOUT THIS POSITION
The Early Learning Administrative and Fiscal Assistant provides critical administrative support to the department, program directors and program managers by performing a variety of complex fiscal, technical, and administrative duties. Work requires a significant amount of independence, sound judgment and the ability to multi-task and set priorities for a variety of projects and tasks. The position performs accounting and financial duties associated with purchases and department budget monitoring, manages contracts, provides administrative support to multiple committees, and handles arrangements for meetings and events. Knowledge and understanding of current policies, procedures and regulations is important in order to manage responsibilities efficiently and accurately.
The Early Learning Administrative and Fiscal Assistant is responsible for communication and coordination with internal MARC staff members and serves as a liaison with outside agencies and the public. This position ensures the efficient operation of the Early Learning department and the Head Start program by performing duties within the guidelines, policies, and procedures of MARC.What you'll do
Financial Management
Prepares purchase orders, tracks expenditures, and prepares other financial information for provision to the Finance Department.Coordinates travel arrangements for staff and partner agency staff, including completing required documentation; reviews returning documentation for completeness and compliance with MARC and federal policies; and submits for reimbursement.Performs key accounting functions on day-to-day vendor invoices and contractor payments; processes credit card transactions, enters transactions in GP accounting software and creates A/P packets with invoices/GP reports/backup documentation. Accounting Support Maintains working knowledge of projects and budgets and stays in compliance with grant guidance and MARC polices to ensure good stewardship of funds.Provides technical assistance to Tier I and II direct service providers and individual contractors related to fiscal matters. Contract Management CoordinatorMonitors timelines for contracts and initiates the addendum and renewal process.Consolidates input from Early Learning program managers and the grant manager and makes annual updates direct service providers, agencies and individual contractors contract documents for review and approval by the Early Learning/Head Start director. Procurement CoordinationCoordinates purchasing activities for equipment, furniture, and supplies, which includes obtaining bids/quotes, placing orders, accepting delivery, and disseminating products.Ensures compliance with MARC and federal purchasing protocols, including facilitating Board approval when required.  Provides guidance to staff on the procurement methods and accounting policies (Davis Bacon and other federal requirements). AdministrativeCoordinates meetings and events; creates meeting agendas, meeting packets, meeting minutes, correspondence, reports, coordinates meeting logistics, secures needed resources for meeting attendees, manages annual Head Start calendar.Assists in creating Head Start staff or parent communications including presentations, memos, reports, newsletters and other types of correspondence.Prepares agenda items for the MARC Board of Directors regarding contracts, amendments, and other procurement items that are $50,000 and above.Other duties as assigned. This list is non-exhaustive. ABOUT YOU
Skills you'll needStrong organizational skills and attention to detail, especially as it applies to financial and regulatory tasks.Excellent oral and written communications skills with a wide range of constituents and diverse populations, supervisors, colleagues, and community partners.Interpersonal skills necessary to effectively interact with internal staff and outside organizations to successfully present information, respond to general questions, and consult with others.Ability to handle multiple demands and support diverse constituencies while producing desired results.Ability to work independently and as a member of an integrated team.Willingness and ability to ask for additional guidance and clarification.Ability to be productive and manage emotions and stress in a high-paced environment with flexibility around changing priorities.Positive customer service attitude with internal and external customers.Ability to understand and apply applicable rules, regulations, policies and procedures.Proactive problem-solving skills.Considerable knowledge of standard office administrative and clerical practices and procedures. Proficiency in Microsoft Office products, including Excel, PowerPoint, and Word. Strong ability to use these programs to manage data and committee lists and create documents.Must be available, as requested, for a variety of evening and weekend meetings as well as social and community events. CompetenciesAdapts to changing business needs, conditions, and work responsibilities and works with a variety of situations, individuals, groups, and varying customer needs.Diligently attends to details and pursues quality in accomplishing tasks.Listens to others and communicates in an effective manner.Recognizes situations that warrant initiative and moves forward without hesitation; ability to resolve issues, problems, or situations.Ensures that work is complete and accurate; independently follows up with others to ensure that agreements and commitments have been fulfilled. Basic requirementsHigh school diploma or equivalent. Some college or a bachelor's degree preferred. Any equivalent combination of knowledge, skills, education, and experience may be considered to meet minimum qualifications.Previous experience coordinating contracts and working with a purchasing process, preferably associated with federal programs or grants.SALARY AND BENEFITS
Starting salary for this position is from $44,600 to $56,850 per year, depending upon qualifications. MARC offers an attractive team-oriented work environment along with a competitive fringe benefit package. MARC offers employees the flexibility to work remotely for up to two days per work week.
HOW TO APPLY
To apply, complete our online application form and attach your cover letter and resume. For more information, visit marc.org/jobs. 
MARC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. MARC may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. Job Type: Full Time
Salary Range: $30,000 - 49,999,$50,000 - 74,999