We are in search of a focused Admin Services Coordinator | University of Iowa to join our cohesive team at University of Iowa in Iowa City, IA.
Growing your career as a Full Time Admin Services Coordinator | University of Iowa is an exceptional opportunity to develop productive skills.
If you are strong in teamwork, innovation and have the right commitment for the job, then apply for the position of Admin Services Coordinator | University of Iowa at University of Iowa today!
The Administrative Services Coordinator role for the Department of Epidemiology in the College of Public Health provides frontline administrative support for the Departmental Executive Officer, Epi Faculty, Epi Administrator, and the Epi Research Centers. Performs work involving recurring contact with administrators and executives such as Deans, Department Heads, Research Center Directors, the Director/CEO, and other public and private officials. Exercises a high level of discretion in obtaining and providing factual and confidential information requiring knowledge of both the assigned and related work areas and institutional operations.
Operational Support and Management · Makes decisions and exercises a high degree of autonomy while performing administrative/operational support and management for Epi DEO and Epi Administrator, including managing schedules, correspondence and travel arrangements.
· Provides cross-coverage, backup (including workflow delegation) for other Epi administrative positions (Epi Administrator & Epi Graduate Program Coordinator).
· Manages complicated schedule of Epi DEO including confidential meetings which are complex in nature requiring extensive coordination and discretion of calendar activities and prioritization of appointments.
· Prepares and maintains appropriate periodic and special program operations reports and surveys.
· Plans and arranges logistics for conferences, courses and training events including making travel and conference arrangements.
· Assists with assuring compliance with UI, State, Federal and Sponsor rules and regulation.
· Plans and arranges departmental receptions and gifts.
· Recognizes and serves as point of contact to solve facilities and equipment needs.
Human Resources · Compiles and organizes materials for faculty reviews, including promotion and tenure.
· Notifies DEO and faculty member well in advance and schedules review meetings (annual, reappointment, 5-year post-tenure) and arranges any external reviews.
· Prepares and organize itineraries for faculty recruitment.
· Coordinates votes for new faculty.
Financial Responsibility Epi Faculty with grant applications, process routing forms and face pages of grants. Compiles grant application forms and information. Assembles Bio-sketches, Other Support, Letters of Support, and other necessary materials for the grant.
· Uses University of Iowa Procurement card for Epi and Research Center purchases. Makes sure all charges are allowable and allocable and follows Sponsor and University rules and regulations.
· Conducts reconciling and other post-award activities as assigned.
Strategic Planning · Assists with planning, developing, coordinating, implementing, and monitoring short- and long-range goals as outlined in the Epi strategic plan.
· Assists in the coordination/preparation of Epi strategic plans. Establishes timelines, reminds contributors, proofs, and edits.
· Assists in the coordination/preparation of Departmental reviews.
Information Management · Enters, downloads, manipulates, and analyzes data and information by creating and maintaining databases, tables, spreadsheets and creating reports.
· Develops, creates, and maintains content for Epi websites and the Epi display boards and posters.
· Assists with data collection and coordinates data analysis on assigned projects.
Communication Management · Serves as point of contact for internal and external constituents.
· Serves as a liaison to students, faculty, staff, college, other University departments and public regarding policies, procedures, information and protocol to direct appropriate referrals.
· Composes original correspondence (to external Sponsors, UI Administration) requiring discretion and judgement.
· Represents Epi programs and projects at professional meetings, symposia, conferences, workshops, and other events.
Requires: A bachelor's degree in an appropriate discipline or an equivalent combination of education and experience
Demonstrated careful attention to detail and accuracy, ability to handle multiple tasks, establish priorities and manage frequent changes in schedule
At least 6 months related administrative and/or program experience
Must be proficient in computer software applications - word processing, database, and spreadsheet
At least 6 months experience coordinating and maintaining calendars and schedules
Effective, high-level writing and verbal communication skills
Desires: Knowledge of and experience with research grant application procedures
Ability to initiate and take independent action along with excellent problem-solving skills
Some knowledge of University of Iowa policies, procedures and regulations
Position and Application Details: This position is located at the College of Public Health Building Iowa City, Iowa.
To be considered for an interview, applicants must upload a resume and cover letter and mark them as a "Relevant File" to the submission.
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
For questions, contact Michele Hogue at View email address on main.hercjobs.org.
Benefits Highlights:
Regular salaried position. Located in Iowa City, Iowa. Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Provides frontline administrative support for the Department of Epidemiology in the College of Public Health at the University of Iowa About University of Iowa
With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical centers and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.
Connections working at University of Iowa
Benefits of working as a Admin Services Coordinator | University of Iowa in Iowa City, IA:
? Career Growth Potential
? Room for Advancement
? Attractive packageCompetitive Pay
