Admin Asst Gen Counsel/Legal Secretary

ADMIN ASST GEN COUNSEL/LEGAL SECRETARY Position Number: S-3302 Position Summary: Serves as administrative assistant in support of the General Counsels legal administration team. Coordinates complex projects for the office, including management of the Manual of Policies, Procedures and Guidelines and the Board of Trustees Policy Manual. Maintains and processes confidential attorney client information, data, records and files including assisting with Freedom of Information requests (FOIA).


Required Qualifications: High school diploma or GED.
Three years of experience in progressively responsible office support positions.
Demonstrated ability to accomplish administrative assignments independently.
Demonstrated positive interpersonal skills.
Demonstrated ability to communicate effectively and project a positive attitude.
Excellent spelling and grammar skills.
Knowledge and skill in working with office software programs, including Microsoft Office 365 and Adobe Acrobat, information technology operations and usages; and/or demonstrated ability to learn them quickly.
Ability to perform the essential functions of the position, with or without reasonable accommodation.


Preferred Qualifications: Legal secretarial experience or a Bachelors degree in lieu of legal experience.
Knowledge of higher education organization and policies.
Critical thinking skills.
Prior experience using or maintaining legal publications.
Experience archiving and tracking documents and files.
Knowledge of the FOIA process and filing system.
Knowledge of Subpoena and Record Request process.
Demonstrated ability to design/maintain web pages using Sitefinity program.
Ability to use and understand university financial systems.


Duties & Responsibilities: Assists with, and maintains, a formal system of office procedures and administrative controls.
Ensures compliance with university policies and procedures.
Coordinates calendars; schedules meetings; acts as a liaison with inside and outside contacts and in scheduling, prepares meeting materials, arranges for meetings, workshops and conferences; obtains and provides information and records, and other support functions related to work area.
Assists digital strategist with online format for office website.
Locates and uses forms as requested by attorneys; types and finalizes correspondence for attorneys, as assigned.
Opens and routes mail, handles US Mail, UPS, DHL, and FedEx mailing/shipping.
Handles some correspondence, telephone calls and e-mail inquiries independently within competence.
Picks up/delivers material to/from various university locations in students absence.
Monitors incoming requests for information and reports to ensure a timely turnaround and that deadlines are met.
Conducts special projects and assignments as directed; works with other offices to gather documents and information as needed to assist professional staff with responding to Freedom of Information requests, subpoenas, investigations; collects and compiles data.
Locates and organizes background material in preparation for work by professional staff on legal matters.
Maintains electronic filing system and archives documents according to document retention schedule (file maintenance includes organizing, setting up new files, identifying and entering cross-references and preparing files for electronic storage and archiving), which requires exercising considerable decision making skills to maintain various types of files, such as litigation, subpoenas, bankruptcy, Freedom of Information, as well as general files.
Organizes and maintains files of university owned property.
Monitors subscriptions to legal library and other office memberships/materials; verifies expiration dates and receipt of subscription material as ordered; maintains index of materials in library; keeps slip sheet services up to date and corresponds with publishers as needed.
Processes invoices for payment.
Orders supplies, maintains supply inventory, etc.; researches items and equipment to purchase, reports findings to appropriate staff member, and contacts repair service when necessary.
Works with student assistant.
Performs other duties as assigned.


Supervision Exercised: None.


Employee Group: Professional & Administrative -Hourly

Staff Pay Level: Pay Range: $16.00 - $19.00 per hour

Division: Department: General Counsel

Position Status: Regular

Position End Date: Employment Status: Full-Time

FTE: 1.0

Position Type: 12 month

Weekly Work Schedule: Typically Monday - Friday 8 to 5: evenings and weekends as required

Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859

Posting Ends: 04/21/2024

Open Until Filled: No



About the Department: About CMU: Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, masters, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 mens and womens Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. Its part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the states largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the citys central location in Michigans Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards: Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.

Message to Applicants: Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.

To apply, visit CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see ).
If you wish to see 'EEO is the Law' posters, please click here .
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMUs Title IX Coordinator, the US Department of Educations Assistant Secretary, or both.
CMUs Title IX Coordinator can be reached at:
Phone:
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email:















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jeid-53d0b1c5ad50324eb8db27fc15c77370 About Central Michigan University
Founded 125 years ago, Central Michigan University is a major, national university with 26,000 students, more than 30 remote locations in the U.S. and Canada, and 225,000 alumni worldwide.CMU offers more than 200 academic programs at the undergraduate, master's, specialist and doctoral levels. Academic excellence is found in programs considered among the best in the nation, such as engineering, information systems, neuroscience, physician assistant, physical therapy, sales, logistics, fashion merchandising and design, advertising, marketing, public relations, and broadcasting. Central has been a pioneer in extended learning for nearly 50 years, and its online programs for undergraduates and the military, as well as its online MBA and online graduate education for teachers and school leaders, are nationally ranked.Central Michigan University expands its academics with immersive, hands-on opportunities such as research, volunteering, study abroad, internships and leadership experiences. The fourth-largest university in Michigan began with the mission of addressing a demand for teachers prepared and qualified to lead classrooms and educate future generations. That commitment to fulfil ... ling unmet needs continues today through many newer programs, including our College of Medicine, which in May 2017 graduated its first class of doctors dedicated to serving medically underserved communities.Employees have access to fitness facilities and a nationally recognized wellness program as well as health care and benefits that exceed regional, state and national norms.With student-athletes who are expected to perform equally well in the classroom and on the field, CMU is a member of the NCAA Division I Mid-American Conference. CMU Athletics regularly earns accolades for student excellence in the classroom (almost 30 percent of our students were honored in spring 2017 for GPAs of 3.5 or higher) and on the field, with frequent men's and women's championship seasons in sports such as football, basketball, gymnastics, field hockey, soccer, baseball and softball, and wrestling. Central is located in a quaint, tight-knit community in the heart of central lower Michigan. Our community offers a robust mix of outdoor opportunities, family attractions, restaurants and brew pubs. Mount Pleasant's small-town life is complemented by cultural activities on campus, including concerts, plays and guest speakers. Mount Pleasant is an hour or two from most Michigan destination spots, including Detroit, Grand Rapids, Lansing and Ann Arbor, as well as the state's sunset beaches, golf and ski resorts, and our famous "Up North" communities, state parks and lakes. Show more
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