Accounts Receivable And Administrative Assistant

Job summary
Accounts Receivable and Administrative AssistantPassionate about economic fairness and social justiceDedicated to growing worker power and ensuring every working person has a voice
Job seniority: entry level
Responsibilities
• Provide telephone coverage to the Controller and Assistant Controller• Open, date stamp, and distribute department mail• Coordinate with approvers and Support Services, to send overnight, certified, or couriered mail• Prepare routine correspondence, audit confirmation letters, and mail merge letters• Schedule semi annual trustee meetings for 401K and Staff Retirement Plans• Process travel expense reports for Controller• Maintain Accounts Receivable module in Great Plains accounting software• Responsible for monthly invoicing for all federation receivables• Generate monthly statements for customers and employees, oversee various stages of collections• Responsible for the daily deposit of all federation and COPE cash receipts
Requirements
• Minimum of three years' experience working at a high level in Accounting or a two year Accounting Degree• Demonstrated ability to run queries and produce specialized reports using spreadsheet or database programs• Demonstrated experience working in a high-pressure environment and the ability to manage competing priorities• Excellent proofreading skills and attention to detail• Ability to work in a confidential environment• Must show initiative and be extremely well-organized, be a self-starter, and be able to work independently• Diplomacy in dealing with officers, department managers and staff, affiliates and other national and local organizations• Must be able to work cooperatively and as part of the team• Overtime and travel may be required, if needed