Job Description and General Duties Accounts Receivable I nvoicing and Pay Application Administration Preparation and submission of approved monthly Construction pay applications and Change Orders to clients, $18-20MM annually, 10-15 per month Follows contract requirements for invoicing and pay application submission Files completed documents to Job/Project folder and updates Collections Log AIA Billings, Certified Payroll submissions Collections Follows company policies for client contact and collections Maintains collections log within specific job folders & notes within approved accounting system Escalates past due items based on weekly review Service Department Invoicing and Collects completed work orders, dual system invoicing following company procedures, averaging 5-10 per day Follows client requirements for invoice submission Process and apply payments within company accounting software Remote Deposit scan to financial institution of received check payments Manual Deposits - prepare and deliver to Bank occasionally Online Credit Card Processing as needed Maintains dual AR systems in balance and accurate customer contacts Assists Controller with monthly Sales Tax Reporting; Review/reconciliation and submission of final Sales Register
Monthly Reconciliation of Accounts Receivable General Ledger Accounting Assist Controller with Monthly/Quarterly close procedures as requested Reconciliation of various GL accounts, update supporting schedules Journal Entry and Data Entry into ERP system Project Accounting Assign Job numbers, set-up and maintain Job/Project folders based on current company guidelines Work with Controller and PM to set up Projects in accounting system with Original Budgets Update estimated costs and cost allocations to Projects within accounting system as requested Compile and submission of Weekly Burden Labor Costs to CFO Maintains master job number list; producing weekly for updates Updates Job/Project folders as change orders are processed Uploads financial information from estimating models to project accounting system for project This includes revenues and expenses by pre-defined categories o Accounting system is updated as change orders are processed Miscellaneous Duties: HR support as requested Phone support as needed General Job requirements: Professional demeanor and approach to work Works with confidential information and must be able to maintain confidentiality inside and outside the workplace Highly organized Time/Priority management in an at times, dynamic environment Attentive and detail oriented Values a stable, team-oriented environment Willingness to cross-train and support other positions and activities as requested Experience and Skill requirements: Strong Accounting acumen/mindset Accounts Receivable with an emphasis in the Construction industry, SOV Invoicing (Statement of Value, and Percentage of Completion), 3-5 years Project/Job accounting and administration background Customer Service approach to Hard and Soft Collections - 3-5 years Familiar with the use of Customer Invoicing portals Experience with Liens and Waivers - preparation and filing Strong math skills to balance contract and change orders for client submission Excellent English language communication skills Proficient in Excel, Word, and Outlook Proficient and experienced in electronic file management Education: Four-year College degree - Business preferred Accounting, Finance, Management, or Mathematics Major preferred Software Utilized and Preferred: ERP Software - ComputerEase or similar Construction ERP DataForma (Online Service & CRM software) Trulia Excel, Word, Adobe
