Accounts Payable Manager

University Financial Services provides a wide range of business, administrative, and support services to faculty, staff, and students in a high-quality, effective, and efficient manner. It supports the teaching and research mission of the University by enabling unit-level staff to access and transact support services easily and readily for faculty, staff, and/or students. The department provides successful leadership and management of infrastructure functions, delivering effective, efficient, and value-adding services and processes to the institution that are directly aligned to internal customer needs.



Position Summary


The Manager of Accounts Payable will ensure the timely, efficient, accurate, and well-controlled disbursement of payments on behalf of the University. To achieve this goal, this position will comprehensively plan, manage, and administer the University payment systems. This position ensures all payments meet the universitys expense policies and documentation requirements.



Essential Functions Oversee the secure payment of $250+M annually to vendors. Oversee the processing of 15,000+ vendor invoices annually. Serve as the primary point of contact for all payment-related questions. Manage the response to requests from external and internal auditors. Provide strategic guidance for enhancements to departmental and University-wide processes and procedures. Serve as the subject matter expert for payables modules within the campus wide Procure to Pay system. Analyzes the current vendor population to identify and migrate vendors to more secure payment methods. Develops and implements procedures for reconciling legacy vendor data. Troubleshoot and prioritize responses to internal and external payment and vendor concerns. Ensure all payment fraud protections and policies are in place and carefully followed. Oversee the compliance and timely filing of 1000+ Forms 1099-NEC and Forms 1099-MISC Supervise the day-to-day activities of the 5 members of the Accounts Payable team. Oversee the timeliness and accuracy of payments and communication to the Universitys banking partner. Supervise and provide guidance over the vendor set-up process, ensuring IRS regulations and internal policies are followed. Using available data, perform analyses to determine best practices, and suggest opportunities for process improvement, while maintaining internal controls. Be a knowledgeable and strategic partner for development of future system enhancements. Ensure appropriate internal controls are followed, including enforcement of separation of duties. Perform Accounts Payable activities as needed. Act as a liaison to internal customers in matters pertaining to payment obligations and travel/expense reimbursements. Review payment transactions for accuracy and compliance. Provide backup support to all 5 direct reports to ensure continuity of service. Ensure payment activities, both automated and manual, are recorded correctly into the universitys financial reporting system. Research and resolve complex payment problems and inquiries; anticipate problems with high-volume vendors and execute a plan to address the needs of the vendor and the university. Ensure Non-Resident Alien and other international vendors are correctly paid and recorded for tax reporting purposes. Prepare analyses and reports on an ad-hoc basis. Other related duties as assigned. Knowledge, Skills, and Abilities Strong understanding of payment systems principles and practices. Strong understanding of university and governmental policies and regulations. Understanding of business processes and systems; knowledge of internal controls and ability to enhance and maintain a strong internal control environment. Able to implement and enforce policy in a respectful and customer service-oriented manner; demonstrated focus on compliance as well as customer service. Must be comfortable saying 'no' when appropriate. Excellent written and verbal communication skills Strong organizational skills Knowledge of higher education culture, governance, structures and mission Experience managing multiple priorities in a fast-paced, deadline-driven environment. Successful supervisory skills, including maintaining morale in a high-volume environment. Work with a high level of independence, maintain confidentiality, prioritize assignments, and be forward-thinking. Motivate and manage staff to achieve the goals of the department. Work in a fast-paced environment, manage multiple concurrent tasks, meet critical deadlines, and effectively manage changing priorities. Required Qualifications Bachelors Degree in a related discipline, such as finance, accounting, business administration or similar Five to seven (5-7) years of full-time work experience in Accounts Payable Two plus (2+) years of Supervisory Experience Advanced Microsoft Excel Skills Preferred Qualifications Five plus (5+) years of experience in Higher Education Five plus (5+) years of experience as head of an Accounts Payable Department Experience with Jaggaer Procure-to-Pay Experience with Ellucian Banner Working Environment


1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate



Physical Activities


1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.



Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m. In accordance with the Universitys flexible work policy, this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.



Application Deadline
For consideration, please submit your application materials by 4:00 p.m. (MST) April 3, 2024. Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.



Salary Grade Number:
The salary grade for the position is 12. Salary Range:
The salary range for this position is $75,000 - $80,000.


The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidates sex or any other protected status.



Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver .



Please include the following documents with your application:
1. Resume
2. Cover Letter


The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; Equal Pay Act; Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers' Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non-Discrimination-Statement .



All offers of employment are contingent upon satisfactory completion of a criminal history background check.