Job Description POSITION OVERVIEW
Employee performs accounts payable and other related finance responsibilities that involves the
processing of invoices, review of documents produced by Purchasing, and the timely payments to
vendors, students, and employees of all approved Academy invoices. Position ensures the prompt and
accurate processing of invoices with close detail to general ledger coding. Understanding of contract
language is important to the extent that payments must be made only when contract requirements are
met. Employee works closely with a wide variety of Academy employees and regularly with the
Purchasing Department staff. Various current software applications will be used regularly including
Microsoft Dynamics Great Plains and Microsoft Office Suite products. Some judgement and initiative is
exercised; however, tasks are normally accomplished within well-defined parameters. This is a
bargaining unit, non-exempt, hourly position.
DUTIES
? Provide professional customer service in all interactions
? Communicate and interact by telephone, e-mail and in-person with vendors, students, and
colleagues in a professional manner
? Meet required reporting deadlines
? Responsible for Purchasing Card reconciliations and monitoring
? Responsible for accurate review of invoices from the Purchasing Department and the processing
of those invoices for payment
? Responsible for maintaining accurate accounts payable files
? Assist Director of Fiscal Operations with yearly 1099 distribution; regular monitoring of new
vendors for these requirements.
? Responsible for some account reconciliations related to accounts payable
? Participation in the yearly audit
This job description reflects the general duties of the job, but is not a detailed description of all duties
which may be inherent to the position. The Academy may assign reasonably related additional duties to
individual employees consistent with policy and collective bargaining agreements. Preferred and Required QualificationsSKILLS
? Professional and ethical standards
? Detail oriented
? Ability to work independently and within a team environment
? Excellent time management skills and the ability to prioritize while demonstrating flexibility and
the ability to accomplish tasks with occasional interruptions
? Accurate data entry skills that include excellent typing skills
REQUIREMENTS
? High school diploma with progressive business office experience; college level courses a plus
? Ability to accurately process a large number of transactions in a timely fashion
? Computer skills with multiple applications and ability to learn new applications as required
? Ability to quickly learn and apply a wide variety of Academy policies and procedures
? Experience in Excel and MS Word
? Proven willingness and ability to work collegially and within a team displaying good
communications skills and using common sense
? Exceptional organizational skills and the ability to manage several tasks within the same
timeframe
? Outstanding work ethic
PHYSICAL/ENVIRONMENTAL FACTORS
? Telephone contact and in person contact with students, co-workers, and vendors daily;
? The position is generally sedentary;
? Frequent use of keyboard, mouse, and computer screen; and
? Occasionally lift and move up to 10 pounds
? Regular attendance is expected and required
SPECIAL CONDITIONS
This position requires a criminal Background Check and may also include a credit check. MMA reserves
the right to make employment contingent upon successful completion of these Background Checks.
Application Details (to apply use the Apply Now button below.)
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