Full job description Academic Program Specialist University of Wisconsin - Stevens Point
in Stevens Point, WI
Type: Full-Time
Posted: 04/04/2024
Category: Administrative Assistants
ATTENTION: Internal/External External Position Title
Academic Program Specialist TTC Title and Code
Academic Program Specialist (AE010) FTE
: 100%
Position Information : Principal Work Location: UW-Stevens Point Main Campus, College of Professional Studies
Supervisor : Dr. Lynda Fernholz, Assistant Dean, School of Education
Total Rewards : UW Stevens Point provides a competitive benefits package including monthly premiums starting at $32, deductibles starting at $250, auto-enrollment in the Wisconsin Retirement System (pension) with employer contributions, and 17+ days of paid time off (PTO)*. Additional benefits and more information available on our Total Rewards page . Relocation is not available for this position.
Department : School of Education
Department Description : The School of Education develops highly qualified professional educators and leaders who honor the uniqueness of all learners and actively demonstrate the knowledge, skills, and dispositions to positively impact our diverse world for a sustainable future. Our goal is to have positive impacts on Wisconsin schools and learners through supportive collaboration, innovation, and professional development.
University Description : Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit for more information about UW-Stevens Point.
JOB DETAILS: Position Summary : This position serves as the Academic Program Specialist of the School of Education (SOE) Graduate Programs office. This position requires a self-motivated individual and an ability to work with very limited to no supervision. A high level of confidentiality, sound judgement, and strong public relations skills are required.
The Academic Program Specialist is essential to the effective administration of the two thriving graduate programs: Masters of Science in Education (MSE) and Doctor in Education (Ed.D.) in Educational Sustainability. Additionally, this position will also support the mission of preparing our students for a diverse and inclusive world.
The Academic Program Specialist acts as an office manager, assuming responsibility for the initiation, implementation, and coordination of all administrative and office procedures for the SOE Graduate Office. The Academic Program Specialist is also responsible for evaluating processes and policies as part of the continuous improvement of SOE Graduate Office. As part of the evaluation duties, the Academic Program Specialist has the authority to identify the need for new and revised policies, recommend new policies, and implement new procedures.
The Academic Program Specialist will be responsible for budget oversight in the SOE graduate programs office. This involves managing and monitoring the financial aspects of the programs within the graduate school. This role is essential to ensure that financial resources are allocated appropriately, expenses are controlled, and financial goals are met.
The Academic Program Specialist will oversees and directs the work of the SOE Graduate Office staff, including the Administrative Assistant, temporary staff, graduate assistants, students, and/or work-study personnel. The Academic Program Specialist leads and directs the SOE Graduate Office team to ensure that the needs of the SOE Graduate Programs are met.
The Academic Program Specialist will oversee the hiring and training of SOE Graduate Office hires, coordinate office coverage, direct SOE Graduate Office employee work, evaluate office employee performance, and perform other office personnel duties as necessary. This work also includes recruiting, interviewing, contracting, and on-boarding of new staff.
Shift: Monday-Friday, 7:45am-4:30pm.
QUALIFICATIONS:
Required Qualifications
Bachelor's degree and/or comparable knowledge and experience relating to the duties of the position
Professional written and oral communication skills.
Demonstrated experience in working accurately with strong attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Ability to work independently, plan and organize complex tasks, problem solve, establish priorities, and complete multiple concurrent tasks. Preferred Qualifications
Professional experience relating to the duties of the position, including admissions processing, transcript reading/processing, etc.
Demonstrated ability to learn and utilize new system software.
Proficiency in Canvas and/or Zoom to assist in online sessions and seminars.
Ability to work with diverse stakeholders in a professional manner. These stakeholders could include potential students, faculty, administrative faculty, administrative staff, school district partners, donors, and parents.
SPECIAL NOTES: Special Notes : The University of Wisconsin-Stevens Point is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. UW-Stevens Point¿s mission is, ¿Through the discovery, dissemination and application of knowledge, UW-Stevens Point fosters intellectual growth, provides a broad-based education, models community engagement and prepares students for success in a diverse and sustainable world.¿
Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at or .
The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at
The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.
PTO offering prorated based on start date and hours worked.
TO APPLY: How To Apply : This position and instructions on how to apply are located on our website . Please be sure to complete all required fields and include all required documents before submitting your application. To return to a draft application, click on the My Activities link at the top of the screen after logging in. Once you click on Submit Application, you will not be able to edit or attach any application materials. After submitting the application, you will receive an Application Confirmation email from the application system. Refer to the How To Apply document for more information.
Anticipated Appointment Date : June 2024
Terms of Employment : This is an Academic Staff annual appointment, exempt from the Fair Labor Standards Act. Salary is commensurate with qualifications and experience.
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
Deadline and Required Materials
: TO ENSURE CONSIDERATION: Applications received by Tuesday 4/16/24 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.
Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: Cover letter addressing qualifications and experience Resume Contact information for three professional references (Official Transcripts may be required of finalist)
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
Position Contact : For additional information regarding the position, please call or email:
Dr. Erin Redman, Chair, Search and Screen Committee
Email:
Human Resources Contact : If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email:
Human Resources
Email:
Phone:
The University of Wisconsin-Stevens Point is an Equal Opportunity, Affirmative Action Employer. Women, minorities, veterans, disabled veterans and individuals with disabilities are encouraged to apply.
Under a court approved settlement agreement and Wisconsin Statutes, we are required to provide a list of all nominees and applicants who have not requested in writing (addressed to the UWSP Equity & Affirmative Action Office) that their identity not be revealed. Persons agreeing to be final candidates will have their identity revealed as a final candidate.
Employment will require a criminal background check.
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