Lubbock
Academic Admin Coordinator
37108BR
Bachelor of University Studies
Position Description
Provide office services by implementing administrative systems, and procedures.
Monitors administrative projects for faculty and staff in the assigned academic area.
About the University
Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.
Major/Essential Functions
Coordinate course scheduling for all academic terms, manage course openings and closures, secure classrooms for face-to-face sections, create faculty contracts, obtain instructor supervisor permissions, and conduct teaching availability surveys for upcoming terms.
Assist the Administration & Finance team with monthly account reconciliation, purchase order processing, and expense tracking for BUS Instructional Resources.
Facilitate communication between faculty and staff with the Learning Management System (LMS) team and Raider Success Hub staff, providing support for technical issues, LMS inquiries, alert escalation, and grade submissions.
Ensure timely completion of faculty meetings, meeting minutes, faculty evaluations, association memberships, Office of the Registrar course scheduling, and faculty midterm/final grading.
Assist the director with faculty credentialing for new courses and annual RWAAs.
Maintain an inventory of textbooks, order new editions as needed, and manage computer hardware inventory and disposal.
Collaborate with advising staff at the beginning of terms, facilitating overrides, section openings/closures, and classroom changes.
Coordinate ePAF preparation and assist with hiring, onboarding, and exit processes for all University Studies faculty.
Other duties as assigned.
Required Qualifications
Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.
Preferred Qualifications
It is preferred the ideal candidate to possess expertise in Texas Tech University software and procedures. Additionally, proficiency in event planning and analytical skills are highly desirable attributes.
Academic Administration:
Description: Familiarity with academic procedures, such as course scheduling, faculty support, and student services.
Importance: Understanding the academic landscape enables the assistant to efficiently coordinate activities, support faculty members, and facilitate communication within the academic community.
Faculty Support and Liaison:
Description: Ability to provide administrative support to faculty members, including managing schedules, handling correspondence, and serving as a liaison between faculty and administrative offices.
Importance: Facilitating effective communication and support between faculty and administrative functions contributes to the overall efficiency and success of academic operations.
Safety Information
Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Does this position work in a research laboratory?
No
Required Attachments
Cover Letter, Resume / CV, Transcript
Job Type
Full Time
Pay Basis
Hourly
Minimum Hire Rate
17.77
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.
Travel Required
None
Shift
Day
Grant Funded?
No
Job Group
Information and Records Clerks
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
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